THE BUTTE COUNTY COMMISSIONERS CONVENED AT 9:30 A.M. April 2, 2013. Commissioners present were Fernen, Smeenk, Ager and Geis.

Vice - Chairman Ken Fernen called the meeting to order and led the group in the Pledge of Allegiance.

Motion by Smeenk Second by Geis to approve the amended meeting agenda which includes moving the request for Butte County Crop Acreage Reports from Farm Service Agency until 3:00 p.m. Vote Unanimous. Motion Carried.

Motion by Geis Second by Smeenk to approve the Commissioner’s minutes from the Regular Commissioner’s meeting which was held on March 19, 2013. Vote Unanimous. Motion Carried.

Motion by Geis Second by Ager to approve the bills for payment per the computer printout as presented by Auditor Jensen. Vote Unanimous. Motion Carried.

Motion by Smeenk Second by Geis to approve the following travel requests: Auditor Elaine Jensen, Treasurer Debbie Lensegrav, Treasurer Administrative Assistant Twyla Nelson and Register of Deeds Paula Walker to attend the annual Spring Workshop in Pierre, SD on May 15 to May 17, 2013; Deputy Treasurer Tracy Monier, Deputy Register of Deeds Julie Brunner and Treasurer Administrative Assistant Kelly Keegan to attend a Deputy Workshop in Pierre, SD on May 22 to May 23, 2013. Vote Unanimous. Motion Carried.

Motion by Smeenk Second by Geis to authorize Auditor Jensen to write a letter of support from the Board of Butte County Commissioners to the South Dakota State Historical Society to consider the nomination for the Belle Fourche First Congregational UCC Church of Christ in Belle Fourche, SD to be listed on the National Register of Historic Places. Vote Unanimous. Motion Carried.

Treasurer Lensegrav came before the Commissioners to update them with information regarding the request from Belle Butte Title Company to have the capability to view Butte County Tax Information via a Virtual Private Network system. Treasurer Lensegrav reassured the Commissioners that she has visited with Tyler Technologies, Inc. and Double Star Computing confirming that the Virtual Private Network system is secure.

Motion by Geis Second by Smeenk to proceed with the implementation of the Virtual Private Network system for Belle Butte Title Company so they can view Butte County Tax Information. The cost of the implementation will be Belle Butte Title’s responsibility. Vote Unanimous. Motion Carried.

Treasurer Lensegrav reported that the Application for the Assessment Freeze for the Elderly and Disabled was due on April 1, 2013.

Motion by Geis Second by Smeenk to accept the VSO report for March 2013. Vote Unanimous. Motion Carried.

Motion by Smeenk Second by Ager to appoint VSO Bob Wagner to the Veterans and Military Affairs Committee to represent Butte County. Vote Unanimous. Motion Carried.

Director of Equalization Polly Odle came before the Commissioners to remind them that the Butte County Board of Equalization will be meeting at 9:00 a.m. on Tuesday, April 9, 2013 for Equalization Hearings.

The Butte – Lawrence County 4-H Youth Program Advisor Report for March will be presented at the April 16 meeting.

A discussion was held regarding a request from Hamsters USA Motorcycle Club for a special use permit for an exhibition event to be held on a section of the Valley Township Road in Vale, SD. The Hamsters USA Motorcycle Club would like to use the roadway on Wednesday, August 7, 2013 from 10:00 a.m. to 4:00 p.m.

Motion by Geis Second by Ager to set a public meeting on Tuesday, May 7, 2013 at 4:00 p.m. to take public comment regarding the request for a special use permit for the Hamsters USA Motorcycle Club to use a section of the Valley Township Road in Vale, SD on Wednesday, August 7, 2013 from 10:00 a.m. to 4:00 p.m. Vote Unanimous. Motion Carried.

Highway Superintendent Don Adams came before the Commissioners to discuss the items on the agenda pertaining to his department.

Karroll Herman came before the Commissioners asking for Butte County to place Mag Water on a portion of the road from the Belle Fourche River Bridge on Whitewood Valley Road to the Vallery Road.

Motion by Smeenk Second by Geis to proceed with an application of Mag Water to a portion of the road from the Belle Fourche River Bridge on Whitewood Valley Road to the Vallery Road.

Vote Unanimous. Motion Carried.

The Commissioners and Highway Superintendent Don Adams reviewed the County Road Map. Motion by Smeenk Second by Ager to accept the County Road Map as presented by Highway Superintendent Don Adams and send to Matt Pearce with Mapping and Planning Specialists, Inc. so a PDF file of the map can be made so the map can then be published in the Butte County Post for public viewing. Vote Unanimous. Motion Carried.

Motion by Smeenk Second by Geis to approve An Application For Occupancy On The Right Of Way Of County Highways for Butte Meade Sanitary Water District to trench a water main line underneath the Orman Road. Vote Unanimous. Motion Carried.

Motion by Geis Second by Ager to approve An Application For Occupancy On The Right Of Way Of County Highways for Butte Electric Cooperative, Inc. to bore a 25k V 7200 volt underground primary power line on Water Tank Road. Vote Unanimous. Motion Carried.

Highway Superintendent Don Adams distributed the 2013 South Dakota County Bridge Sufficiency Report for Butte County.

Highway Superintendent Don Adams reported that there will be a structure meeting on April 3, 2013 at 1:30 p.m. SDDOT Bryan Olson will be present for the meeting.

Highway Superintendent Don Adams gave the fuel prices for April 2013.

The Board of Butte County Commissioners recessed for lunch at 11:55 a.m. with the public invited.

Chairman Kling called the meeting back to order at 1:30 p.m.

Sheriff Lamphere came before the Commissioners to discuss the items on the agenda pertaining to his department. Sheriff Lamphere distributed the Activity Report for March 2013.

Sheriff Lamphere reported that he will be applying for the Court Security Grant which is due by April 15, 2013. The amount of the grant is $10,000.00.

Sheriff Lamphere and Auditor Jensen will be on a phone conference with Jeffrey H. Tamkin from Public Facilities Investment Corporation on Thursday, April 4, 2013 at 10:00 a.m. to discuss the details of a proposed renovation and expansion of the county facilities. Sheriff Lamphere would like for the Commissioners to attend if they would like.

The Fee Schedule Policy for all Butte County offices will be tabled until the April 16, 2013 meeting. More information needs to be gathered before the policy can be implemented.

Butte County State’s Attorney Heather Plunkett was present to discuss the items on the agenda pertaining to her department.

The Butte County Ambulance Service was the first item for discussion. Those present for the discussion were Belle Fourche City Council members – Gloria Landphere and Larry Schuldies, Newell City Council member – Mike Koelker and Belle Fourche Ambulance - Julie Martin.

The discussion focused on whether to form an Ambulance Taxing District or have Butte County, City of Belle Fourche and the City of Newell allocate funds to help keep the Ambulance Service solvent. The next Butte County Ambulance Board meeting will be held on April 25, 2013 at 5:30 p.m.

Motion by Smeenk Second by Fernen to adopt RESOLUTION 2013-14 PROVIDING FOR THE CANCELLATION OF CHECKS AND WARRANTS ISSUED BY BUTTE COUNTY OUTSTANDING FOR A PERIOD OF TWO (2) YEARS OR MORE. Vote Unanimous. Motion Carried.

RESOLUTION 2013-14

A RESOLUTION PROVIDING FOR THE CANCELLATION OF CHECKS AND WARRANTS ISSUED BY BUTTE COUNTY OUTSTANDING FOR A PERIOD OF TWO (2) YEARS OR MORE.

WHEREAS, in accordance with SDCL 7-22-17, the board of county commissioners may, by resolution, cancel any check or warrant that has not been presented for payment at any time within two years of the date on which the check or warrant was issued and

WHEREAS, the following is a list of the checks and warrants outstanding prior to December 31, 2010 and

BE IT THEREFORE RESOLVED, that the County Treasurer be authorized to cancel these items in the check register and cease to carry these as outstanding checks.

(See List of Outstanding Checks)

Dated this 2nd day of April 2013

Butte County Board of Commissioners

/s/: Kim W. Kling

Kim W. Kling, Chairman

ATTEST:

/s/: Elaine Jensen

Elaine Jensen

Butte County Auditor

Motion by Smeenk Second by Geis to approve a travel request for Butte County State’s Attorney Heather Plunkett to attend a Joint Investigations for Multi - Disciplinary Teams conference in Shawnee, OK on May 21 to May 23, 2013. Vote Unanimous. Motion Carried.

Emergency Manager/E911 Coordinator/Floodplain Coordinator Martha Wierzbicki came before the Commissioners to discuss the items on the agenda pertaining to her department.

Motion by Smeenk Second by Ager to authorize Chairman Kling to sign the 2nd Quarter SLA Activity Report – FY 2013 and send to the South Dakota Emergency Management State office.

Vote Unanimous. Motion Carried.

Emergency Manager/E911 Coordinator/Floodplain Coordinator Martha Wierzbicki discussed with the Commissioners the need for an Evacuation Plan for the Butte County Courthouse Complex. Commissioner Ager will assist with the plan. A draft of the plan will be brought to the Board of Butte County Commissioners for their approval.

Ms. Wierzbicki also reported that Butte County was awarded a grant to place a siren south of Belle Fourche. The siren must be placed by July 31, 2013.

Chairman Kling had reviewed crop assessment reports with Director of Equalization Polly Odle.

Motion by Smeenk Second by Geis to authorize Chairman Kling to sign a letter addressed to Keith Jensen at the Butte County Farm Service Agency requesting crop acreage reports. Vote Unanimous. Motion Carried.

Motion by Geis Second by Ager to go into an Executive Session for personnel at 4:00 p.m. Vote Unanimous. Motion Carried.

Motion by Ager Second by Smeenk to come out of Executive Session at 5:25 p.m. Vote Unanimous. Motion Carried.

Motion by Geis Second by Ager for the Butte County Board of County Commissioners to address the problems in the Director of Equalization office and appoint a representative from the Board to visit with Director of Equalization Polly Odle. Vote Unanimous. Motion Carried.

Committee Reports were given.

Motion by Smeenk Second by Ager to adjourn the meeting at 5:30 p.m. Vote Unanimous. Motion Carried.

SALARY:

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ASSESSOR’S OFFICE/PLANNING $3,847.79, AUDITOR’S OFFICE $4,649.79, BUILDINGS $1,675.72, COMMISSIONERS $2,872.08, DISPATCH $9,527.82, ELECTION $543.60, JUDICIAL $345.60, EM/911 $1,373.16, EXTENSION $1,087.20, HIGHWAY DEPT/WEED CONTROL $13,600.41, NURSE’S/WIC OFFICE $1,087.20, REGISTER OF DEEDS OFFICE $2,334.99, SHERIFF/JAIL DEPT $9,378.64, STATES ATTORNEY OFFICE $6,327.97, TREASURER’S OFFICE $4,742.99, VETERAN SERVICE OFFICE $617.11

COUNTY SHARE FICA:

BUTTE COUNTY SHARE $4,640.90

SDRS RETIREMENT:

BUTTE COUNTY SHARE $3,802.43

GROUP INSURANCE:

BUTTE COUNTY SHARE $26,974.23

PROFESSIONAL SERVICES:

BACHMAN, RENEE $50.00, REGIONAL HEALTH PHYSICIANS $100.00, HAVEMEIER, LESLIE $68.00, MEADE COUNTY AUDITOR $27,775.00, FUNERAL HOME NO. HILLS $700.00, DILL LAW OFFICE, PC $3,500.00, BIEGLER, GREG $60.00, RAPID CITY REGIONAL HOSPITAL $620.96, ELLINGSON, JOSEPH $496.03, HARKINS, CAROLYN M $205.00, BROOKER, JACK $221.20, CERMAK, LISA $50.00, BUTTE CO. SHERIFF'S OFFICE $350.00, KINKADE FUNERAL CHAPEL $700.00

PUBLISHING:

RENTALS:

A & B BUSINESS EQUIPMENT $231.42, BLACK HILLS SECURITY AND SYSTEM $419.40, PITNEY BOWES GLOBAL $456.66, DJ CONSTRUCTION & DEVELOPMENT $700.00

REPAIR AND MAINTENANCE:

JOHNSON ELECTRIC $559.72, BUTLER MACHINERY $709.13, HERSRUDS OF B.F. $303.96, CHAIN SAW CENTER $100.00, STATE RADIO COMMUNICATIONS $6.03, CENTURY BUSINESS PRODUCTS INC $229.53, DAKOTA FLUID POWER INC $334.40

SUPPLIES AND MATERIALS:

FASTENAL COMPANY $473.05, OFFICE EMPORIUM $13.59, DAKOTA LUMBER $167.36, KIMBALL MIDWEST $204.97, TYLER TECHNOLOGIES INC $65.00, SD DEPT OF TRANS $3,543.77, SAND CREEK PRINTING $530.41, SUMMIT SIGNS & SUPPLY INC $128.50, TRIMBLE NAVIGATION LIMITED $239.70, BUTTE COUNTY SHERIFF $1,051.63, OBERLE'S RADIATOR & REPAIR $150.00, BLACK HILLS AMMUNITION $361.90, PETE'S CLOTHING WESTERN WEAR $190.00, CERTIFIED LABORATORIES $315.00, HILLYARD/SIOUX FALLS $448.33

CONFERENCE & TRAVEL:

BEST WESTERN RAMKOTA INN $124.99, BELLE FOURCHE CHAMBER OF COMMERSE $50.00

UTILITIES:

CITY OF BELLE FOURCHE $139.66, BLACK HILLS POWER $161.10, AT&T MOBILITY $927.39, BUTTE-MEADE SANITARY $61.00, AT&T $74.19

OTHER:

MOTOROLA $13,406.40, BELLE FOURCHE DEVELOPMENT CORP $100.00

APPROVED BY THE COMMISSION:

/s/

Kim W. Kling, Chairman

ATTEST:

/s/

Elaine Jensen, Auditor

Published once at the total approximate cost of $133.75.

Published Wed., May 1, 2013

Butte County Post

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