PROCEEDINGS OF THE STURGIS CITY COUNCIL
The Common Council of the City of Sturgis met in regular session starting at 6:30 p.m. on Monday, January 16, 2012 at the Erskine Building. Present: Mayor Mark Carstensen, Alderpersons, Clint Brengle, Joe DesJarlais, David Hersrud, Marcia Johnston, Jamie McVay, Tim Potts, Dane Sundstrom and Kelly Vasknetz. Also present City Manager Daniel Ainslie and City Attorney Greg Barnier. Absent: none.
Mayor Mark Carstensen led everyone in the Pledge of Allegiance.
Eric Fowler, Chamber of Commerce, presented a check to Sturgis Rally Charities for $16,000. This money represented proceeds from their annual bike raffle held during the 2011 Rally.
City Manger Ainslie reminded the business community that all businesses, including home-based businesses, need to apply for a Business License for the 2012 calendar year. This can be done online at www.sturgis-sd.gov.
Lisa Weyer, Executive Director of the Chamber of Commerce, gave an update on:
In office activities that will be taking place
Committees that have been formed
Dean Kinney gave an update presentation on Sturgis Motorcycle Rally, Inc. (SMRi)
Gave a history of the trademarks
Described the organization
What their goals are
What the licensing program is and how that works
The value of the organization and the trademarks
Touched on the dollar and cents of SMRi
Gave the mission statement of SMRi
Councilor DesJarlais gave an update on the pine beetle problem on the City’s watershed property. The City has hired the Lawrence County Weed & Pest Control to mark beetle trees and also a consultant to help the City make a decision on what should be done with these trees.
City Manager Ainslie reported:
The 2011 budget is 9% below budget with a few more bills to be approved at tonight’s meeting.
Petitions for the upcoming election on April 10th can be taken out on January 27th and must be returned by February 24th by 5:00 pm. Voter registration can be done until March 26th at 5:00 pm and absentee ballots can be picked up on March 26th.
Motion by Brengle, second by Johnston and carried with all members voting yes to approve the consent calendar.
Motion by Potts, second by Brengle and carried with all members voting yes to approve the following claims with the exceptions of: BH Council , $4665.00-other; Crisis Intervention Shelter, $4500.00-other; Neighborhood Housing, $2250.00, other; Cetec, $14,658.90, prof. fee.
Wages – Ambulance $13,844.39; Attorney $2,884.62; Auditorium $99.28; Buildings $2,089.28; Cemetery $1,036.51; City Manager $5,122.45; Community Center $11,707.68; Community Development $5,262.53; Finance Office $9,099.51; Fire Department $2,557.52; Human Resource $2,121.81; Library $8,800.50; Liquor $4,701.80; Mayor and Council $3,333.27; Parks $10,293.51; Police $47,764.06; Rally $3,250.75; Sanitary Service $10,559.41; Streets $8,441.33; Wastewater $9,146.08; Water $11,598.48; Federal Withholding $16,257.80; FICA $12,057.25.
General – A&B Business, $83.73, repair; ABC, $1887.50, other; Ace Steel, $570.15, supp; Amazon, $93.85, supp; William Barff, $529.34, grp insur;, other; BHSU RSVP, $250.00, other; BH Chemical, $171.63, supp; BH Power, $21,433.70, util; BH Truck, $773.16, repair; Butte Electric, $582.15, util; Campbell Supply, $500.44, supp; CASA Program, $2000.00, other; CBH Coop, $15,109.19, supp; Chamber of Commerce, $2078.50, publ-rally; City of Sturgis Water Dept, $998.64, util; Coca Cola, $63.95, merch for resale; other; Dakota Backup, $700.48, prof fee; Jackie Dale, $118.04, cc refund; Marjorie DeJong, $493.71, grp insur; Judy Duprel, $1000.00, grp insur; Kathy Dykstra, $314.24, grp insur; ET Sports, $291.79, repair; Joyce Ehlers, $628.48, grp insur; Energy Lab, $18.55, maint; First Interstate Bank, $3325.51, travel, supp; FSH Communications, $120.00, util; G&R Controls, $897.81, repair; Glover Investments, $600.00, rental-rally; Darrel Hatzenbuhler, $149.00, grp insur; Rod Heikes, $136.04, grp insur; Interstate All Batteries, $30.00, supp; Jacobsen Ford, $23.00, repair; Jade Equip, $783.64, repair; Johnston Hardware, $16.28, supp; KT Connections, $95.00, repair; Tyler Kaitfors, $207.03, grp insur; Knight Security, $744.00, repair; Knology, $84.93, util; LPN Holdings, $3685.37, supp; Jeff Lucas, $358.58, grp insur; Lynn’s Dakotamart, $134.23, supp; Autumn Lyons, $196.20, grp insur; Massa Berry, $54.00, prof fee; Meade Co Senior Citizens, $4000.00, other; Meade Co Auditor, $20,444.97, other; Meade Co Times, $36.00, supp; Mid-States Organized Crime Inf, $150.00, other; MDU, $10,293.70, util; Candy Morrell, $3311.09, maint; Motionsoft, $2689.00, prof fee; Motoring USA, $8400.00, prof fee; Tom Nelson, $233.20, cc membership; Tanya Neuschwander, $1000.00, grp insur; NFPA International, $855.00, other; Northern Hills Drug, $5250.00, other; Mike O’Bryan, $1000.00, grp insur; Occupational Health Network, $150.00, prof fee; Office Depot, $106.95, equip; OReilly Auto Parts, $156.70, repair; Owens Interstate, $2843.98, supp; Pamida, $12.99, supp; Rapid City Journal, $234.00, publ; Rapid Delivery, $9.78, repair; Rockingtree Landscapes, $572.80, supp; Rushmore Communications, $696.00, equip; Doyle Schaefer, $114.00, grp insur; Julie Schmidt, $187.50, grp insur; SD 211, $500.00, other; SD Airport Conference, $50.00, travel; SD Fire Chief’s Assn, $100.00, other; SD Secretary of State, $30.00, prof fee; Servall, $194.91, supp; Christina Steele, $500.00, grp insur; Gene Stock, $500.00 grp insur; Sturgis Area Transportation, $7000.00, other; Sturgis Center for Arts, $3500.00, other; Sturgis Napa, $232.84, supp; Sturgis Pony League Baseball, $75.00, donation; Sturgis Volunteer Fire Dept, $7000.00, other; Adam Weisz, $169.00, grp insur; West River Electric, $689.50, util; Western Communications, $184.00, equip; Western Dakota Insurance, $20,644.00, insur; Zylstra Body, $30.00, repair.
Brick Project – David Chappelle, $80.00, merch for resale; Fedex, $228.27, supp; First Interstate Bank, $616.50, merch for resale.
Ambulance – CBH Coop, $1710.76, supp; Century Business, $43.98, supp; City of Sturgis Water Dept, $39.50, util; Dakota Backup, $50.10, supp; DB Billing, $1006.67, prof fee; Johnston Hardware, $20.48, supp; Josh Kusser, $144.00, grp insur; Lynn’s Dakotamart, $3.38, supp; MDU, $299.89, util; Shawn Peterson, $122.00, travel; Julie Schmidt, $187.50, grp insur; Jama Shaulis, $90.00, travel.
Special Sales Tax – BH Comm Econ Dev, $2000.00, city promo; Sturgis Area Arts Council, $2500.00, city promo; Sturgis Motorcycle Museum, $4000.00, city promo; Sturgis Mustang Rally, $3500.00, city promo; Sturgis Wild West Days, $500.00, city promo.
Capital Improvement – Bluegrass Playground, $4888.00, cap imp; McGas Propane, $110.40, cap imp; Miracle Recreation Equip, $3120.85, cap imp.
TIF #7 Legner – Meade Co Treasurer, $3281.80, other; Meade School District, $4558.46, other.
TIF #8 Allison II – Meade School District, $467.17, other.
Liquor – BH Power, $1480.41, util; Cask & Cork, $285.00, off sale liquor; City of Sturgis Water Dept, $43.74, util; Melissa Conrad, $250.00, grp insur; Eagle Sales, $10,126.16, off sale beer; Tom Ferguson, $616.00, grp insur; First Interstate Bank, $723.39, travel; Fisher Beverage, $1785.40, off sale beer; Johnson Western Wholesale, $216.00, off sale liquor; Harriet Lolley, $250.00, grp insur; MDU, $337.03, util; North Country Business, $735.18, prof fee; Occupational Health, $30.00, pro fee; Pepsi Cola, $51.60, pop for resale; Prairie Berry, $1587.00, off sale liquor; Republic Beverage, $1102.08, off sale liquor; Tour Ice, $59.80, merch for resale.
Water – BH Power, $2087.49, util; Butte Electric, $183.60, util; CBH Coop, $541.93, supp; City of Sturgis Water Dept, $77.00, util; Judd Crowser, $125.00, grp insur; Dakota Backup, $88.69, prof fee; Brad Deutsch, $173.00, grp insur; Tamera Even, $500.00, grp insur; First Interstate Bank, $49.98, supp; Hawkins, $70.00, supp; MDU, $100.69, util; Candy Morrell, $362.55, maint; Dale Olson, $157.59, grp insur; Pamida, $25.96, supp; Ben Roscamp, $53.40, refund; SD One Call, $28.86, pro fee.
Wastewater – Campbell Supply, $65.78, repair; Dan Cass, $201.60, grp insur; Century Business, $195.76, prof fee; City of Belle Fourche, $37.75, other; City of Sturgis Water Dept, $11.44, util; First Interstate Bank, $320.32, repair; Jacobs Auto, $335.41, repair; Jenner Equip, $25,902.00, equip; Candy Morrell, $238.18, maint; Owens Interstate, $47.35, repair; Rapid Delivery, $10.93, repair; Sturgis Napa, $59.93, repair; USA Blue Book, $40.10, repair.
Sanitary Service – BH Power, $11.00, util; Dan Cass, $201.60, grp insur; CBH Coop, $2436.35, supp; City of Belle Fourche, $13,901.77, other; Dale’s Tire, $2915.40, supp; Great Western Tire, $32.50, repair; Inland Truck $411.00, repair; Jenner Equip, $12,951.00, equip; McGas Propane, $519.14, supp; Candy Morrell, $238.18, maint; Recovery Systems, $16,121.50, equip; Sturgis Napa, $20.58, repair; SWANA, $183.00, prof fee.
Ambulance – Western Dakota Insurance, $9680.00, insur.
Community Center Children’s Fund – Community Center, $95.00, other.
Motion by Brengle, second by Johnston and carried with Brengle, Carstensen, DesJarlais, Hersrud, Johnston, McVay, Sundstrom and Vasknetz voting yes and Potts abstaining to approve the following claims: BH Council, $4665.00-other; Crisis Intervention Shelter, $4500.00-other; Neighborhood Housing, $2250.00, other; Cetec, $14,658.90, prof. fee.
Motion by Brengle, second by McVay and carried with all members voting yes to approve a front-yard variance at 1251 Evergreen Street-Darrin Good, Good Construction, Inc.
Motion by Brengle, second by McVay and carried with all members voting yes to approve the following payroll changes: Patrol Officer Lee Smith (From Class a to Class B) - $19.10 – status change; Paramedic Robert “Bob” Eisenbraun - $12.00 – Correction to Salary resolution; City Manager-Daniel Ainslie - $3,269.23 per pay period-Correction to Salary resolution; Community Center – Front Desk - $10.75-Maxine Cordes-Annual wage adj.; Community Center-Front Desk/Theater Technician-Bob Loobey-$10.25-Annual wage adj.; Community Center-Front Desk - $8.75-Shannon Heikes-Annual wage adj.; Community Center-Front Desk-$8.00-Shannon Lensegrav-Annual wage adj.; Community Center-Front Desk-$8.25-Diane Moravec-Annual wage adj.; Community Center-Theater Technician-$10.25-Rudy Moravec-Annual wage adj.
Brengle introduced the following written resolution and moved its adoption:
A RESOLUTION AUTHORIZING PARTICIPATION IN THE SOUTH DAKOTA TRANSPORTATION ENHANCEMENT
WHEREAS, this resolution authorizes participation in the South Dakota Transportation Enhancement Program for Construction of Additional Bike Path. Phase II of the Deadman Trail bike path project will provide for 580 feet of trail from the existing trailhead south along Raccoon Road to Otter Road. At Otter Road, the path will continue for an additional 440 feet to the southwest along Otter Road to the next trailhead where it will connect to the final portion of the trail scheduled to be built in 2012.
WHEREAS, the United States of America and the State of South Dakota have authorized the making of grants from the Transportation Enhancement Program (TE) to public bodies to aid in acquisition and maintenance of recreational trails.
NOW THEREFORE BE IT RESOLVED:
1. That City Manager is hereby authorized to execute and file an application on behalf of the City of Sturgis with the SD Department of Transportation Federal Highway Administration, for a TE grant to aid financing the Deadman Trail Project Phase II for the City of Sturgis, South Dakota and its Citizens.
2. That City Manager of the City of Sturgis is hereby authorized and directed to furnish such information as the above mentioned federal and/or state agencies may reasonably request in connection with the application which is hereby authorized to be filed.
3. That the City of Sturgis shall provide a minimum of 18.05% of the total cost of the project by means of a monetary contribution; and will assume all responsibility in the operation and maintenance of the project upon completion of construction, for the reasonable life expectancy of the trail.
4. That the City of Sturgis shall dedicate for park and recreation purposes the use of the real property identified in the authorized application.
Dated this 16th day of January, 2012
Published: January 25, 2012
Effective: February 15, 2012
Potts seconded the motion for the adoption of the foregoing resolution with all members voting yes and the resolution as declared passed and adopted.
Motion by DesJarlais, second by Potts and carried with all members voting yes to authorize the Mayor to sign the maintenance and financial agreement with the SD Department of Transportation for the Ground Communication Outlet for the Airport.
The following bids were received for vehicles: ½ Ton Crew Cab truck- Jacobsen Ford-$27,729; Hersruds - $26,188. ½ Ton extended Cab truck- Jacobsen Ford -$25,834; Hersruds-$26,489; UTV – Jacobsen Ford - $27,267; Hersruds-$22,989.
Motion by Brengle, second by Johnston and carried with Brengle, Carstensen, DesJarlais, Johnston, McVay, Potts, Sundstrom and Vasknetz voting yes and Hersrud abstaining to award the bid for the ½ ton crew cab truck (Chevrolet Silverado) to Hersruds; ½ ton extended cab truck (2012 Ford F-150)to Jacobsen Ford and the UTV(Chevrolet Equinox) to Hersruds.
Brengle introduced the following written resolution and moved its adoption:
Motion by Potts, second by Brengle and carried with all members voting yes to amend the following resolution by striking the word “security” and to place “guarantee” where needed.
RESOLUTION 2012 – 04
A RESOLUTION TO CONVEY REAL PROPERTY TO
STURGIS ECONOMIC DEVELOPMENT CORPORATION
WHEREAS the City of Sturgis is the owner of real property which is described as follows:
Lot 17 of Lot A-2 of Hurley Subdivision, located in the SE1/4 of the SW1/4, Section 9, T5N, R5E, B.H.M., City of Sturgis, Meade County, South Dakota
WHEREAS SEDC has made a request to the City of Sturgis to convey said property to SEDC pursuant to SDCL 9-27-36; and
WHEREAS the request from SEDC to the City of Sturgis is to provide support for economic development derived from the construction for a 33 bed assisted living facility proposed by the developer for construction on the above described property; and
WHEREAS the planned assisted living facility as presented will have a revised projected construction cost of approximately $2,800,000.00; and
WHEREAS the planned assisted living facility as presented will, within 6 months of its opening, create new employment of 10 to 15 FTE or equivalent positions; and
WHEREAS the planned assisted living facility as presented will start construction by July 31, 2012; and
WHEREAS SEDC has proposed to provide a guarantee to the City for the direct contribution by the City to SEDC for this facility, agreed to have a value of $100,000.00, as part of all the public support for the proposed assisted living facility; and
WHEREAS the guarantee proposed by SEDC for this assisted living project will be in the form of a guarantee to reimburse the City from funds currently held by SEDC for economic development purposes; and
WHEREAS the guarantee proposed by SEDC will require that the subject property not be transferred to the developer until SEDC has received proof that construction and permanent financing are in place for the developer, and a copy of that information has been provided to the City; and
WHEREAS the guarantee proposed by SEDC for the assisted living facility as presented will be provided in writing to the City at the time of closing and transfer of the subject property from SEDC to the Developer; and
WHEREAS the guarantee of SEDC continue to be operative until the planned assisted living facility has been in full operation for 5 years; and
WHEREAS SEDC has proposed the guarantee to help ensure that the stated requirements of size, construction cost and new employment are met by this economic development project for a minimum of 5 years; and
WHEREAS SEDC has proposed the guarantee remain in existence only for the first 5 full years of operation of the planned assisted living project / facility; and
WHEREAS SEDC has proposed that for each full year of qualifying operation of the assisted living facility the guarantee to the City should be reduced by one-fifth (1/5); and
WHEREAS THE Greater Sturgis Lifecare Foundation, SEDC and Meade County are also providing financial support for the proposed construction of this assisted living facility; and
WHEREAS pursuant to the above referred to statute the City has the power to convey real property to a non-profit local economic development corporation for authorized economic development purposes.
NOW THEREFORE as set forth herein it is hereby resolved that the Mayor of the City of Sturgis, Mark Carstensen, is hereby authorized to sign the guarantee document and execute a deed to SEDC consistent with the terms of this Resolution to conveying from the City of Sturgis to the Sturgis Economic Development Corporation the real property above described for the purposes set forth above and shall be authorized to convey by deed the above described property as provided for in this resolution.
Dated this 16th day of January, 2012.
Published: January 25, 2012
Effective: February 15, 2012
McVay seconded the motion for the adoption of the foregoing resolution with all members voting yes and the resolution as declared passed and adopted.
Any other business:
Motion by Potts, second by DesJarlais and carried with all members present voting yes to go into executive session for contracts at 7:22 p.m.
Motion by Johnston, second by Potts and carried with all members present voting yes to return to regular session at 8:00 p.m.
Mayor Carstensen adjourned the meeting at 8:00 p.m.
Fay Bueno, Finance Officer
Mark Carstensen, Mayor
Published once at the total approximate cost $176.14.
Published Wed., Jan 25, 2012