President Scott Thompson called the Regular Board Meeting of the Hot Springs School Board to order at 5:33 PM on Monday September 11, 2017 at the Administrative Conference Room with the following members present: Tim Maciejewski, Scott Thompson, Mark Walton, Kim Henningsen, Frances Stokes, and Dustin Kleinsasser. Absent board member was Brandi Christensen. Others present: Kevin Coles, Deb Ollerich, John Fitzgerald, Kelly Bilbrey, Mary Weiss, Sam Weaver, and members of the community.
ALL ACTIONS RECORDED IN THESE MINUTES WERE BY UNANIMOUS VOTE UNLESS OTHERWISE STATED.
18.42 Kim Henningsen began the meeting by talking about Patriotism Day. He highlighted the meaning and the purpose of it.
18.43 Scott Thompson called the meeting to order at 5:35.
18.44 Miranda Nelson of the Discovery Zone Child Development was present to talk to the school board about the possibility of having bus service before and after school for children that attend the center due to safety concerns, of which one was the ice on the city sidewalks.
18.45 Mark Walton moved to approve the agenda as presented. Tim Maciejewski seconded and the motion carried 6/0.
18.46 No Conflict Disclosures.
18.47 Principals highlighted the new staff hired for the new school year and introduced them if they were present.
18.48 Kim Henningsen highlighted the Career Center at BHSSC. They offer over 2000 exams for national certification and licensures, along with Drivers Education. TIE is working with state to become aligned with IDEA compliance.
18.49 Mark Walton, Building Committee, has received quotes for the boiler project. There is one more to be received and then there will be a recommendation to the school board and how to proceed.
18.50 Motion by Kim Henningsen, seconded by Frances Stokes to approve the consent agenda. Motion carried 6/0. Approved minutes of the August 14, 2017 and July 31, 2017 meetings. Approved the September 2017 claims for payment: Fund:10 GENERAL FUND: A & B WELDING SUPPLY CO INC-SUPPLIES-148.80; AL CORNELLA REFRIGERATION INC-SERVICES-110.75; ALESSI-NARR, WINFRIED-SERVICES-437.50; AMAZON.COM, INC-SUPPLIES-601.14; ASBSD PROPERTY/LIABILITY FUND-INSURANCE-86,708.00; ASBSD WORKMAN COMP FUND - INSURANCE -33,718.00; ASBSD -REGISTRATION -185.00; ASCD - SERVICES -89.00; BIO CORPORATION -SUPPLIES-239.20; BLACK HILLS CONFERENCE-DUES/ FEES-550.00; BLACK HILLS ENERGY-UTILITIES-7,048.43; BLACK HILLS SPECIAL SERVICES-SERVICES-2,000.00; BUILDERS FIRSTSOURCE-SUPPLIES-20.89; CENTURY BUSINESS PRODUCTS INC- COPIERS-289.63; CHEYENNE SANITATION-SERVICES-717.85; COLES, KEVIN-TRAVEL-431.04; DAKOTA SPORTS INC-SUPPLIES-1,489.77; DEPT OF CRIMINAL INVESTIGATION-SERVICES-43.25; DOUGLAS HIGH SCHOOL-SERVICES-300.00; FALL RIVER AUTO SUPPLY INC-SUPPLIES-67.29; FOSTER, RONALD-TRAVEL-47.00; FRIESEN, HOWARD-TRAVEL -80.00; GOLDEN WEST TECHNOLOGIES-SERVICES-11,044.00; GOLDEN WEST TELECOMMUNICATIONS -SERVICES -1,631.65; GOVERLAN INCORPORATED -SUPPLIES-200.00; GRAVES IT SOLUTIONS-SERVICES-300.00; HILLS EDGE AUTO SALES INC-SERVICES-442.17; HOT SPRINGS ACE HARDWARE-SUPPLIES-367.92; HOT SPRINGS STAR INC-COMMUNICATIONS-62.95; HOT SPRINGS TRUST & AGENCY-IMPREST REIMBURSEMENT-3,624.34; HOT SPRINGS, CITY OF-UTILITIES-2,134.19; HOUGHTON MIFFLIN HARCOURT PUBLISHING-SUPPLIES-1,517.72; IMPACT SCHOOLS OF SOUTH DAKOTA-SERVICES-761.84; INFINITE CAMPUS INC-SERVICES-130.00; INNOVATIVE OFFICE SOLUTIONS-SUPPLIES -1,179.70; J.W. PEPPER & SON INC-SUPPLIES-640.58; KAGAN PUBLISHING-SUPPLIES-66.00; KLIPPENSTEIN, JAMI-TRAVEL-80.00; LAKESHORE LEARNING-SUPPLIES-28.49; LAMPEDIA-SUPPLIES-1,019.20; LYNN’S DAKOTAMART-SUPPLIES-124.65; MATH LEARNING CENTER THE-SUPPLIES - 1,881.06; MCLEOD’S PRINTING - SUPPLIES - 158.77; MENDTRONIX -SERVICES -465.55; MERRILL, DAVID-SUPPLIES - 35.00; MNJ TECHNOLOGIES DIRECT-SUPPLIES-130.73; NASCO-SUPPLIES-742.42; NELSON’S OIL & GAS, INC-UTILITIES/FUEL-17.50; PALMER, KRISTI-TRAVEL-56.28; PBIS APPS-SUPPLIES-350.00; PHELPS, TODD-TRAVEL-80.00; PREMIER AGENDAS INC-SUPPLIES-65.75; RAPID CITY JOURNAL-SERVICES-351.62; ROSS JOHNSON DESIGN COMPANY, INC - SERVICES -2,375.00; RUSHMORE COMMUNICATIONS INC-SERVICES-75.00; SCHOOL SPECIALTY INC-SUPPLIES-2,158.25; SHOPKO-SUPPLIES-34.06; SLEEP INN & SUITES-TRAVEL-756.00; SMITHSONIAN-SUBSCRIPTION-19.00; SONNY’S SUPER FOOD-SUPPLIES-218.97; STEEPLE JACK-REPAIRS-775.00; SUPER 8 SIOUX FALLS-TRAVEL-267.00; TRU GREEN-CHEMLAWN-SERVICE-875.00; UNIVERSAL ATHLETIC SERVICES INC-SUPPLIES - 1,976.18; USD READING RECOVERY- SERVICES - 775.00; WEAVER, SAMANTHA –REIMBURSEMENT -374.54; WEST INTERACTIVE SERVICES CORPORATION-SERVICES-1,720.00; WHITE, TANNA-TRAVEL-507.16; WOODWORKER’S SUPPLY-SUPPLIES-107.84; WRITING COMPANY-SUPPLIES-122.01 Fund Total: 178,148.63.
Fund:21 CAPITAL OUTLAY FUND: COMPANY LLC-SERVICES-500.00; MUDD-REPAIRS-268.75; QUALITY REAL ESTATE INC-REPAIRS-5,660.60; SCHOOL SPECIALTY INC-SUPPLIES-4,227.55 Fund Total: 26,569.98.
Fund: 22 SPECIAL EDUCATION FUND: BLACK HILLS SPECIAL SERVICES BLACK HILLS HARDSCAPE-SERVICES-14,587.37; CENTURY BUSINESS PRODUCTS, INC-COPIERS -1,325.71; DOUGHERTY AND -SERVICES-5,388.18; CENTURY BUSINESS PRODUCTS, INC-COPIERS - 23.58; ETS EDUCATIONAL TESTING SERVICES -SERVICES -195.00; GOLDEN WEST TELECOMMUNICATIONS -SERVICES - 160.00; HAGEN, BETTY - SERVICES-2,626.00; HANNAH, STACY-SUPPLIES - 49.52; HOT SPRINGS ACE HARDWARE-SUPPLIES 13.48; LYNN’S DAKOTAMART-SUPPLIES-33.41; PRAIRIE HILLS TRANSIT-SUPPLIES-54.00; SCHOOL SPECIALTY INC-SUPPLIES-130.89; SD DEPT OF HUMAN SERVICE-SERVICES-5,543.33; SHOPKO-SUPPLIES-78.32; WIESER EDUCATIONAL-SUPPLIES - 559.83 Fund Total: 14,855.54.
Fund 51 FOOD SERVICE FUND: CASH-WA DISTRIBUTING CO-SUPPLIES -71.64; HEARTLAND SCHOOL SOLUTIONS-SERVICES-1,563.50 FUND TOTAL: 1,635.14.
Checking Account Total: 221,209.29.
Approved the Personal Action Report for September 2017: Certified Resignation-Ezekiel Porter-Paraprofessional; Certified Extra Duty Contracts-Todd Phelps -Assistant Volleyball JV, $3,147.00; NON- Staff Extra Duty Contracts-Brad Grill-Asst Football 6th & 7th, $1,980.00 Certified Personnel Recommendations: Nancy Mulcahy-Teacher, $50,538.43, Lane Change; Mike Remington-Teacher, $42,712.69, Lane Change; Stacy Cope-Teacher, $47,046.95, Lane Change; Glen Umphrey-Teacher, $42,712.69, Lane Change.
18.51 Motion by Dustin Kleinsasser, seconded by Mark Walton to approve the FY 17-18 Propose Budget as presented. Discussion followed.
18.52 Motion by Kim Henningsen, seconded by Frances Stokes to amend the motion to approve the FY 17-18 Proposed Budget with levy requests at the maximum for all funds and authorize the Business Manager to request either a dollar amount or levy amount for Capital Outlay per the County Auditors requirements. Motion carried 6/0.
18.53 Motion by Mark Walton, seconded by Frances Stokes to approve the list of old textbooks as surplus. Motion carried 6/0.
18.54 Tim Maciejewski moved to approve the 1st reading of policy section C: General School Administration. Dustin Kleinsasser seconded and the motion carried 6/0.
18.55 Dustin Kleinsasser moved to approve the 2nd reading of police section B: Board Governance and Operations with no changes. Kim Henningsen seconded and the motion carried 6/0.
18.56 Administrator Remarks: Sped Director Bilbrey discussed that their department has their State Review on Monday. Principal Fitzgerald highlighted that the playground project is completed and thank you to the board. Principal Weiss presented a video of the first days of school, Thank you to the National Guard for the donation of student class T-shirts, DCI was coming on Thursday for students and parents to discuss prescription drugs and dangers of cell phone use, and the desire to have drug dogs visit the school. Curriculum Director Samantha Weaver highlighted the new math curriculum and that map testing has begun. Superintendent Coles received a Homeland Security Grant of $18,000 for the door project, enrollment at this time is down to 784 students, the Hall of Fame Committee has raised more than half of the funds for the stadium seating project, Saturday, September 30th is the Hall of Fame Inductee Night and the school board is welcome to attend.
18.57 Motion by Mark Walton, seconded by Frances Stokes to enter into executive session per SDCL 1-25-2(1) for Personnel at 6:35 pm. Motion carried 6/0.
18.58 President Thompson asked for a motion to adjourn at 7:14 P.M. Kim Henningsen made the motion, Mark Walton seconded and the motion carried 6/0.
School Board President
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