269

September 5, 2017

A regular meeting of the Common Council of the City of Hot Springs, South Dakota, was convened on September 5, 2017 at 7:00p.m.at the Mueller Civic Center with Mayor George Kotti presiding

Members Present: Harlene Cain, Georgia Holmes, Martin Meyer, Bob Nelson, Sam Powers, Ron Richards, Carolann Schwarzenbach (by phone) and Schuyler Wetzel

Staff Present: Finance Officer Misty Summers-Walton, MCC Staff Karl Bochert, Golf Course Superintendent Jason Happe, Police Officer Zachary Schafer, City Attorney Garland Goff

ALL ACTIONS RECORDED IN THESE MINUTES WERE BY UNANIMOUS VOTE UNLESS OTHERWISE STATED

Agenda: Moved by Nelson, seconded by Holmes, to approve the agenda with the following amendments; add executive session, SDCL 1-25-2 (1)-personnel, delay the vote on all personnel until after executive session and move item (a) in old business before ordinance item (a)

Minutes: Moved by Meyer, seconded by Richards, to approve August 21, 2017 regular council meeting minutes Holmes abstained

Claims: Moved by Powers, seconded by Nelson, to approve bills in between of $131,353.65

BILLS IN BETWEEN: September 5, 2017: City of Hot Springs, 17618.38, General Payroll; City of Hot Springs, 10162.18, Golf Payroll; City of Hot Springs, 9005.96, Water Payroll; City of Hot Springs, 6199.95, Sewer Payroll; City of Hot Springs, 14042.96, Evans Plunge Payroll; City of Hot Springs, 17417.41, Payroll Deductions; City of Hot Springs, 2682.83, Council Payroll; City of Hot Springs, 654.34, Council Payroll Deduction; Wellmark BC/BS, 22030.05, Premium; AFLAC, 1181.1, Premium; Avesis, 198.38, Premium; Delta Dental, 1175.74, Premium; Dearborn National Life, 124.25, Premium; Hot Springs Fire Department, 7500, Allotment; Credit Collection Bureau, 175, Garnishment; Wyoming Child Support Enforcement, 665, Garnishment; Office of Child Support Enforcement, 162.31, Garnishment; Black Hills Energy, 18486.23, Utilities; Credit Collection Bureau, 49.12, Collection Fees; Theresa Maas, 247.2, Police Dept Janitorial; SD State Treasurer, 75.26, 2017 Unclaimed Property Reporting; SD State Treasurer, 1500, Water deposit refund clean up project- 10yrs UCP reporting;

TOTAL: $131,353.65

Moved by Nelson, seconded by Wetzel, to approve current claims of $95,131.29

CURRENT CLAIMS: September 5, 2017: ACE HARDWARE, $554.63, 6 MARKING PAINT; ADVANCED, $13,039.30, SLUDGE PRESS INSTALLATION; AXON ENTERPRISE INC, $87,48, 426 TASER CARTRIDGES; BANYON DATA, $2,809.00, PAYROLL & FUND SUPPORT,; BIERSCHBACH, $47.75, CARBURETOR KIT FOR SAW; BLACK HILLS SPECIAL, $730.00, CLEANING - JULY 2017; BOOK PAGE, $324.00, MONTHLY BOOKREVIEW FLYER-1; BROSZ ENGINEERING, $3,910.00, JENNINGS AVE BRIDGE DESIGN,; BUILDERS, $135.05, 2 2X6-10 WOOD, 3 BAGS SAKRETE; CHAMBER OF COMMERCE, $10,000.00, 2017 CITY SECOND HALF SOCIAL; CHEYENNERIVERDESIGN, $350.00, HS HISTORY MAGAZINE 2017 AD; CWD, $2,409.06, CHILI, CHIPS, CHEESE, HOT; ECOLAB PEST ELIM, $75.00, AUGUST PEST SPRAYING; ELLIS CUSTOM, $12,360.00, CLEAN & LIEN 645 S 5TH ST (REM; EVERGREEN OFFICE, $137.85, 2 STAPLERS, 12 USB STICK DRIVE; FALL RIVER AUTO, $591.94, OIL FILTER 2012 TAURUS; FISHER BEVERAGE, $624.10, ASSORTED CASES/BOTTLES; G & H DISTRIBUTING OF, $208.37, HOSE SHANK, 3” PVC, CLAMPS; AMANDA JENSEN, $221.56, MILEAGE & MEAL; JOHNSON BROS. SOUTH, $67.10, 2 CASES WINE; L. L. JOHNSON DIST., $174.47, AIR RELIEF VALVE, BALL VALVE; LYNNS DAKOTAMART, $130.66, EGGS, COFFEE FILTERS,; MARCO TECHNOLOGIES, $54.66, AUGUST MONTHLY COPIER; MICROMARKETING LLC, $394.80, BOOKS, CD’S, DVD’S; MOYLE PETROLEUM CO, $3,472.24, GAS, DIESEL; MUDD, $547.00, 3500# CONCRETE FOR PARK; NORTHWEST PIPE, $3,969.39, 560 6X20 PIPE FOR WATER MAIN R; NORTON’S, $55.00, MUFFLER SE5; PEPSI, $548.58, SODA, JUICE, BAI, GATORAGE,; PETE LIEN & SONS, INC, $271.20, TOP DRESSING SAND; QUALITY BRANDS OF, $1,006.70, ASSORTED CANS, CASES,; QUINN CONSTRUCTION, $26,220.00, BOULDER FALLS ROAD; RAPID CITY JOURNAL, $274.15, #251 PROCEEDINGS (AUG 7); RAPID CITY JOURNAL, $390.22, 52 WEEKS SUBSCRIPTION; RUNNINGS SUPPLY, INC, $9.99, SPRAY WAND; SAMS CLUB, $81.50, TRASH BAGS; ZACHARY SCHAFER, $98.70, MEAL REIMBURSEMENT PIERRE; SERVALL, $76.29, TOWELS 8/22/17 & 8/29/17; SHOPKO, $190.57, 4 COFFEE; SONNYS, $202.01, 2 GAL DISTILLED WATER,; STEVES SPOT SPRAY, $1,486.12, WEED SPRAYING; STURDEVANTS AUTO, $235.56, 2 10W30 5QT OIL; U. S. GEOLOGICAL, $4,223.00, FALL RIVER GAUGING STATION; USA BLUEBOOK, $665.60, 2 PILOT VALVE FOR PRV STATION; USA TODAY, $340.48, 1 YR PAPER SUBSCRIPTION; WARNE CHEMICAL, $542.85, 5 GAL 240 AMINE, WEEVILCIDE;

Total: $95,131.29

Moved by Holmes, seconded by Powers, to approve Wells Fargo Credit Cards of $2,630.35

WELLS FARGO CREDIT CARD PAYMENTS: September 5, 2017: USPS - POSTAGE MAIL LIFEJACKETS BACK TO GUESTS (PREPAID), $8.70; AMAZON.COM - 3 PUB TABLES FOR SNACK SHOP, WALL CLOCK, 2 SHOWER CURTAINS, $279.78; AMAZON.COM - 18 SETS SHAMPOO & CONDITIONER, $49.95; AMAZON.COM - 2 WATER FILTER CARTRIDGES, $163.37; AMAZON.COM - DRYER DRUM ROLLER, 6PK LADDER BOLTS, SWIMMING POOL LADDER RUNG STEPS, $93.12; SHELL - FUEL SCHAFER TRAINING IN PIERRE 8/13 TO 8/18/17, $50.84; STAMPS.COM - SHIPPING LABELS, CERTIFIED MAIL LABELS, $187.90; VISTA PRINT - 500 BUSINESS CARDS, $57.59; OFFICE DEPOT - MEMORY CARD, DVR DISC 50PK, $124.98; MAILCHIMP -1001-1500 SUBSCRIBERS INTERNET AD, $20.00; MAILCHIMP 501-1000 SUBSCRIBERS INTERNET AD, $15.00; AMAZON- PLANTRONICS OFFICE WIRELESS HEADSET REPLACEMENT, $179.90; OFFICE DEPOT - DIRECTIONAL SIGNS, $103.49; OFFICE DEPOT - 2PKS TIME CARDS, $25.98; OFFICE DEPOT - 1PK PENS, PRE-INK CUSTOM STAMP, $46.58; OFFICE DEPOT - 1PK PENS, $5.49; OFFICE DEPOT - 2 PRE-INK “COPY” STAMP, $12.58; DEPOT - 6PK MAGAZINE HOLDERS, $18.99; OFFICE DEPOT - 4 2PK PRINTER INK CARTRIDGES, POCKET SEAL, $159.55; OFFICE DEPOT - 3 PK100 CD/DVD SLEEVES, FIRE KING E-OCK STEEL KEY CABINET W/ ELECTRONIC ENTRY, 10 3PK SINGLE WALL POCKETS, $249.91; OFFICE DEPOT - INDEX CARD STOCK, $11.55; OFFICE DEPOT - 6 SPIRAL NOTEBOOKS, $6.55; OFFICE DEPOT - TAB DIVIDERS, 12 BINDERS, POCKET FOLDERS, POST-IT NOTES, $76.26; OFFICE DEPOT - PK 12 SHAPIE PENS, 22.52; USPS - POSTAGE MAILED PLANS PLUNGE REC PROJECT, $14.15; LIBRARY ASSN - 2 FULL CONFERENCE-STATE LIBRARY CONFERENCE SEPT 27-29 CHAMBERLAIN SD, $380.00; BAYMONT INN - LODGING 8/10/17 AMANDA JENSEN CHILDRENS BOOKS AWARDS COMMITTEE, $64.99; P.B.S - DVD, $21.29; AMAZON - 6 BOOKS, $76.89; AMAZON - BOOKS, $102.45; TOTAL: $2,630.35

10100 WELLS FARGO

621 EVANS PLUNGE: $821.15

620 GOLF COURSE: $20.00

602 WATER FUND: $226.48

101 GENERAL FUND: $1,562.72

Total: $2,630.35

Communications from the Public: Jeff Shannon spoke to the council about the recent crime wave and his concern that the Police Department is not doing enough to stop it. He discussed his suggestions for improving the situation. Both Mayor Kotti and Councilman Nelson thanked him for voicing his concerns and suggestions and invited him to the Public Safety Committee meetings held at City Hall on the third Wednesday of every month at 2 pm

Scott Haines was also concerned with the crime in our community stating a drug dog for our police would have been more helpful then spending money to fix a street. He also wanted any PD employee personnel issue discussed in a public setting. Councilman Nelson clarified the council never voted for or against a drug dog purchase

Ray Palmer discussed his need to obtain council approval for the upcoming Climb Hot Springs event on September 23rd

Craig Romey mentioned concerns about the Hot Springs Police Department illegally engaging in a pursuit outside of city limits. Mayor Kotti stated that he listened to the pursuit on his police radio and that Mr. Romey’s description of the event was in error and noted that the police followed the proper procedures in engaging in the pursuit and disengaging as other law enforcement units arrived

Committee Reports: Committee reports were heard from; Administrative and Finance: Carolann Schwarzenbach, Airport Advisory Committee: Georgia Holmes who wanted to thank the following sponsors of the balloon festival held at the airport; Ace Hardware, Sonny’s, HS Chamber of Commerce, Fall River Hospital, Black Hills Federal Credit Union, Mammoth Site, and Nelson’s Oil & Gas. Custer/Fall River Regional Waste Management District: Ron Richards,

Downtown Historic Preservation Commission: Carolann Schwarzenbach, Evans Plunge Advisory Committee: Schuyler Wetzel, Parks, Recreation, Beautification and Cultural Development: Martin Meyer, Planning and Zoning Commission: Harlene Cain, Public Safety: Bob Nelson, Public Works: Bob Nelson, Southern Hills Economic Development: Sam Powers, Southern Hills Golf Course Advisory Committee: Schuyler Wetzel, Volunteer Fire Department: Ron Richards

Old Business: Moved by Holmes, seconded by Schwarzenbach, to reconsider the award of the front 9 irrigation main installation project, a roll call vote was taken with all members voting in favor

Moved by Holmes, seconded by Schwarzenbach to award the front 9 irrigation main installation project to low bidder Triple Creek LLC for $101,010, with the understanding the $40,000 requested from the 212 fund in 2018 be removed from the Appropriation Ordinance, a roll call vote was taken with all members voting in favor

Ordinances: Moved by Holmes, seconded by Schwarzenbach, to approve the first reading of Ordinance 1182: 2018 Appropriation Ordinance with a decrease to the 212 listed expenditures of $40,000, new total expenditure is $658,267, a roll call vote was taken with all members voting in favor

New Business: Moved by Holmes, seconded by Schwarzenbach, to hire Bradeen Real Estate & Auctions to provide City auction services for sale of surplus city property, including but not limited to S. Garden St. lots and the abandoned sandstone water reservoir on the corner of Doran and Happy Hollow, motion amended to specify that the auction will be an online auction

Moved by Holmes, seconded by Nelson, to approve Boulder Falls Street Improvement Project Change Order #1 increase of $122,685 to add 1,300 lineal foot of road way (Mockingbird Lane)

Moved by Holmes, seconded by Powers, to approve automatic budget supplement of $460,292.78 to Additional Sales Tax Fund Airport Improvement (212-21200-45420) for construction of partial parallel taxiway revenue received from Federal and State Airport Improvement Grant 3-46-0020-12-2016

Get news headlines sent daily to your inbox

Moved by Holmes, seconded by Meyer, to approve plat titled Entrance Tract West and Entrance Tract East of Boulder Falls Addition, Hot Springs, Fall River County, South Dakota

Moved by Schwarzenbach, seconded by Powers, to approve both temporary alcoholic beverage license applications from Woolly’s Western Grill, both events will be held at the Mueller Civic Center. 50’s class reunion on 9/16/17 and a Hall of Fame event on 9/30/17, Wetzel abstained

Moved by Schwarzenbach, seconded by Meyer, to approve travel request from SHGC Superintendent Jason Happe to attend SDGCSA Fall Outing in Sioux Falls SD 9/24-9/26

Finance Officer Report: Reviewed finance office reports including P-N-L summary, budget to actual report, cash balance and investment reports. Discussed the Boulder Falls bond issue closing that occurred on 8/23 and the way that project was funded, discussed an upcoming change to city purchase orders, the 501 HS Capital Improvement Fund, the recommendations received during the 2017 Summer Rec wrap up, a review of the 2018 Appropriation Ordinance, the 84th SDML Annual conference 10/4-6, the City Administrator vacancy and the efforts or all those who are picking up the slack

Mayor Report: The city of Hot Springs would like to see a cantilever side walk over the Fall River in our River Street business district to enhance safety by increasing the width of the traffic lane. In addition the cantilever sidewalk would provide a catalyst to revitalize the downtown business district. It appears that SD DOT is unable to provide funds for this enhancement forcing the city to search for other funding sources. The search committee has narrowed its search for a new city administrator and the interview process should begin later this week. Finally, I want to remind the citizens of Hot Springs that security begins with the property owner. I would remind the citizens of Hot Springs to lock their doors, their cars and secure their property. The thieves that are targeting the various communities of the Black Hills and northern Nebraska are quick to take advantage of easy, unsecured properties and our police force cannot patrol the entire town at one time. Please keep alert, keep outside lights on at night and call the police if you see anything suspicious

Executive Session: Moved by Schwarzenbach, seconded by Meyer, to go into executive session at 8:13 PM for personnel SDCL 1-25-2 (1), all Council Members, Finance Officer and City Attorney were present in executive session at 8:57PM Council Meyer left executive session. At 9:01PM the council reconvened

Personnel: Moved by Schwarzenbach, seconded by Powers, to approve the following personnel; Billy Morrow, Maintenance Foreman, longevity increase to $23.30, effective 9/14/17, Mike Parmley, Class II Operator Certified-Sewer, longevity increase to $22.04 effective 9/16/17, Karen Bingley, Assistant Finance Officer, step increase to $17.96 effective 9/9/17, Dawn Johnson, Library Director, step increase to $19.06 effective 9/9/17, Amylee Caffee, Assistant Director-Library, step increase to $14.11 effective 9/22/17, Josh Priem, SHGC Equipment Manager/Mechanic, step increase to $15.80 effective 9/26/17, Chason Christopherson, EPMS Lifeguard $9.15/hr. effective 8/20/17, Kim Kotti, EPMS Front Desk $8.65/hr. effective 8/28/17, Debbie Graham EPMS Front Desk last day effective 8/20/17, Okoye Zimiga EPMS Head Lifeguard last day effective 8/31/17

City Attorney Goff confirmed for the record that there is no conflict hiring a family member of the Mayor as long as there are no improprieties, Mayor Kotti clarified he was not involved in the hiring process in any way and was not even aware of the hiring until after the fact.

Moved by Holmes, seconded by Powers to approve travel and one night lodging expenses not to exceed $500, to bring potential candidate for City Administrator position to Hot Springs for an interview

Adjournment: Being no further business to come before the Council, moved by Powers, seconded by Cain, to adjourn at 9:06PM

Approved:

George Kotti, Mayor

Attest:

Misty Summers-Walton,

Finance Officer

Published once at the total approximate cost of $150.32.

Sept 12

Angry
0
Sad
0
Funny
0
Wow
0
Love
0
You must be logged in to react.
Click any reaction to login.