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September 18, 2017

A regular meeting of the Common Council of the City of Hot Springs, South Dakota, was convened on September 18, 2017 at 7:00p.m.at the Mueller Civic Center with Mayor George Kotti presiding

Members Present: Harlene Cain, Georgia Holmes, Martin Meyer, Bob Nelson, Ron Richards, Carolann Schwarzenbach, Schuyler Wetzel, and Sam Powers (arrived at 7:06)

Staff Present: Finance Officer Misty Summers-Walton, MCC Staff Karl Bochert, Police Officer Zachary Schafer, City Attorney Garland Goff (arrived at 7:10)

ALL ACTIONS RECORDED IN THESE MINUTES WERE BY UNANIMOUS VOTE UNLESS OTHERWISE STATED

Agenda: Moved by Schwarzenbach, seconded by Richards, to approve the agenda

Minutes: Moved by Nelson, seconded by Schwarzenbach, to approve September 5, 2017 regular council meeting minutes

Claims: Moved by Schwarzenbach, seconded by Meyer, to approve bills in between of $153,665.79

BILLS IN BETWEEN: September 18, 2017: City of Hot Springs, 18576.15; General Payroll; City of Hot Springs, 9520.27; Golf Payroll; City of Hot Springs, 8970.49; Water Payroll; City of Hot Springs, 6285.57; Sewer Payroll; City of Hot Springs, 12321.75; Evans Plunge Payroll; City of Hot Springs, 17167.42; Payroll Deductions; SDRS, 14685.38; Retirement Reporting; SDRS Supplemental, 170; Happe, Wainman Retirement Reporting; Chamer of Commerce, 16882.01; Sales Tax Allotment/80% LLD; Black Hills Energy, 11375.25; Utilities; Barnyard Veterinary, 410.91; Monthly Contract/Animal Boarding ACO; Fall River Sanitation, 14267; Payments Collected; SD Dept of Revenue, 15909.67; Sales Tax Allotment; Verizon Wireless, 546.68; Monthly Charges; Golden West, 1991.63; Monthly Charges; Heartland Payment Systems, 1078.15; Golf Course Monthly Credit Card Processing Fee; Heartland Payment Systems, 1645.95; Evans Plunge Monthly Credit Card Processing Fee; Heartland Payment Systems, 217.91; City/Water Monthly Credit Card Processing Fee; Cindy Girard, 20.7; Water Deposit Refund; Kara Hagan, 136.23; Water Deposit Refund; Kyle or Anna Maciejewski, 30.61; Water Deposit Refund; Kaylon Russell, 39.21; Water Deposit Refund; Barbara Goraczkowski, 14.49; Water Deposit Refund; David Rogers, 14.2; Water Deposit Refund; Custer-Fall River Regional Waste Mgt, 113; Solid Waste Landfill Fees; Ranee Priem, 1086.41; Meter Reading; Superior Press, 188.75, Wells Fargo Bank Checks

TOTAL: $153,665.79

Moved by Schwarzenbach, seconded by Nelson, to approve current claims of $229,167.05

CURRENT CLAIMS: September 18, 2017: ALSCO, $84.84, TOWELS, MOPS, RUGS; B.H. FAMILY HEALTH, $180.00, 2015 PHYSICAL RESERVE J. ULRIC; BIERSCHBACH, $79.00, 4 BOW FLOAT HANDLES FOR; BROSZ ENGINEERING, $5,000.00, JENNINGS BRIDGE DESIGN ENG; BUILDERS, $420.77, REBAR TIE WIRE, COIL TIE WIRE,; CANYON BUSINESS, $413.36, WARNING TICKETS; CENTURY BUSINESS, $394.34, AUGUST MONTHLY CONTRACT; CHAMBER OF COMMERCE, $2,876.01, 80% LLD MUN SALES TAX; CWD, $1,341.04, FORKS, TOILET PAPER, PAPER; FALL RIVER REGISTER, $30.00, ROAD NAME CHANGE; FALL RIVER AUTO, $410.51, GREASE, FILTERS, HYDR HOSE,; F. R. COUNTY AUDITOR, $1,664.37, AUGUST HWY FUEL USAGE; FISHER BEVERAGE, $615.60, ASSORTED CASES, BOTTLES; G & H DISTRIBUTING OF, $208.37, 12 SAFETY CUFF GLOVES, 31 3”; GARLAND GOFF, $1,381.25, LEGAS SERVICES RENDERED; GOLDEN WEST TECH, $64.11, SEPT TELEPHONE CARE; GRIMMS PUMP, $317.39, ROTOR AND LABOR FUEL PUMP; HAWKINS, INC, $2,184.76, 2 VALVE ASM INJ CK, 2 VALVE AS; CORE & MAIN, $1,620.98, 12 510M S/POINT M2 TC SP W/; HILLS EDGE AUTO, $126.00, DIAGNOSTIC TEST 2003 DODGE; HILLS MATERIALS, $12,412.83, ASPHALT; HILLYARD/SIOUX FALLS, $384.55, 10PK NITRIL GLOVES, 2QT; J & J ASPHALT CO., $1,151.73, ASPHALT JENNINGS BRIDGE; JIRDON, $4,644.06, 8007 LBS 43-0-0SGN; JOHN DEERE FINANCIAL, $208.56, BEARINGS SC1; KOTA, $750.00, BID - DESTINATION HOT SPRINGS; LIGHTING, $530.88, LIGHTING MAINTENANCE; LYNNS DAKOTAMART, $221.84, GAS - FILL CANS; M & M FENCING, $15,520.00, 580 LF 8” CHAIN LINK FENCE/GAT; M. G. OIL COMPANY, $740.30, 55 GAL 15W40 OIL; MAMMOTH, $65.00, 2 3M FLOOR GRAPHICS; MAVERICK TIRE & AUTO, $36.48, NEW TIRE ON MOWER; MIDCONTINENT, $688.00, AUGUST WATER TESTING; MOYLE PETROLEUM CO, $1,057.89, GAS, DIESEL; NELSONS OIL & GAS, $69.04, HOSE FOR GAS TRUCK, LP; NEVE’S UNIFORMS, $250.98, JACKET, VEST, 2 PANTS, 4 GLOVE; NORTHWEST PIPE, $1,374.14, PVC COUPLER, MJ SLEEVES, MJ; PACIFIC STEEL &, $1,010.27, 144 REBAR - EVANS ST; PEPSI, $404.93, GATORADE, FRAP, WATER,; PETE LIEN & SONS, INC, $290.81, SAND FOR JENNINGS BRIDGE; PHEASANTLAND, $35.85, 2 STREET SIGNS; PKG CONTRACTING INC, $159,485.50, SLUDGE PRESS APPL #2; QUALIFIED PRESORT, $522.76, AUGUST MONTHLY WATER BILL; QUALITY BRANDS OF, $425.71, ASSORTED CASES, CANS,; RAPID CITY JOURNAL, $286.77, #260 PROCEEDINGS (AUG 21); RAPID DELIVERY, $10.33, FREIGHT TOOL SC1; RITEWAY, $97.41, LASER DEPOSIT TICKETS FOR; S. D. DEPT OF, $56.00, 2 HWY 18 SIGN PERMIT; SD DEPT. OF, $1,800.00, DRINKING WATER FEE; SOUTH DAKOTA GOLF, $154.00, HANDICAP CARDS; SANDER SANITATION, $25.00, AUGUST PORT-A-POT RENTAL; SANITATION PRODUCTS, $1,317.02, WATER PUMP, TENSION, BELT,; NOLAN SCHROEDER, $200.00, REFUND FOR 7/7/17 PAYROLL; SERVALL, $421.03, MATS; SHOPKO, $137.36, PAPER TOWELS - RESTROOMS; SIMUNEK ELECTRIC INC, $66.30, REPLACE BURNED LIGHT WIRES; SITE ONE LANDSCAPE, $398.83, 3 I-25 ROTORS, 2 RISERS, TOOL; SONNYS, $36.45, HOT DOG BUNS, CHEEES,; SPORTS TURF, $272.61, 6 TORO VALVE ASSMBLY, 12 O-; STEVES SPOT SPRAY, $229.35, WEED SPRAY; STURDEVANTS AUTO, $348.73, 2 BULBS S6; TWILIGHT FIRST AID &, $104.39, LENS WIPES, BANDAGES,; USA BLUEBOOK, $191.08, 3 HOUR METERS; VISIBLE DIFFERENCE, $475.00, PUT DOWN FLOOR WAX; WESTSIDE STORAGE &, $200.00, 100 CARWASH TOKENS;

Total: $228,522.47

ACE HARDWARE, $644.58, WASP KILLER, RUST REMOVER,

Total: $644.58

Personnel: Moved by Meyer, seconded by Schwarzenbach, to approve the following personnel (a-e); Kathy Hren, EPMS Lifeguard $8.65/hr. effective 9/8/17, Scott Mertz, EPMS Lifeguard $8.65/hr. effective 9/8/17, Glysen Deckert, EPMS Lifeguard $8.65/hr. effective 9/8/17, Austin Zimiga, EPMS front desk terminated effective 9/8/17, Joann Walker, SHGC Clubhouse Attendant $8.90/hr. effective 9/28/17

Committee Reports: Committee reports were heard from; Administrative and Finance: Carolann Schwarzenbach, Airport Advisory Committee: Georgia Holmes, Custer/Fall River Regional Waste Management District: Ron Richards, Downtown Historic Preservation Commission: Carolann Schwarzenbach, Evans Plunge Advisory Committee: Schuyler Wetzel

Parks, Recreation, Beautification and Cultural Development: Martin Meyer, Planning and Zoning Commission: Harlene Cain, Public Safety: Bob Nelson, Public Works: Bob Nelson, Southern Hills Economic Development: Sam Powers, Southern Hills Golf Course Advisory Committee: Schuyler Wetzel, Volunteer Fire Department: Ron Richard

Ordinances: Moved by Schwarzenbach, seconded by Powers, to approve the second reading of Ordinance 1182: 2018 Appropriation Ordinance a roll call vote was taken with all members voting in favor

Resolution: Moved by Nelson, seconded by Meyer, to approve Resolution 2017-16 A Resolution to surplus city un-useable property

Resolution 2017-16

A Resolution to Surplus

City Property

BE IT RESOLVED by the Common Council of the City of Hot Springs, South Dakota: to surplus the following City property;

2003 Dodge Dakota, 2003 Dodge Durango, 5 Handycam dash camcorders, 3 Radar Sensors/ 3 radar control boxes, 1 GE MLS Police Radio, 1 JVC Compact VHS Camcorder, 1 Kustom Pro 1000 Radar Unit (complete), 1 Genesis Radar Unit (complete), 2 pairs of binoculars, 2 HP Printers , 5 light bars, 10 siren control boxes, assorted wiring harnesses, 1 computer desk, 1994 Max Pak Hydraulic Bailer, 2000 Wilkins Walking Floor Trailer, Garbage Grinder, Lincoln Electric Motor (came from Garbage Grinder), New in the box electric motor-Lincoln, Military Style Metal Desk, Very Large Pile of Chain Link Fencing (fence, posts, gates, and caps), 3’X8’ Propane-Ready Ground Thawing Device (for thawing a grave), 1983 Daihatsu 4wd trickster, 1996 Daihatsu HiJet Pickup, 1996 Mitsubishi Isuzu Truckster, Pepsi Machine, Dr. Pepper Machine, Library Outside Book Drop Container, 40 Aluminum Stadium Lights, Pallet of Miscellaneous Light Heads and Parts, 19 rolls of tarred roofing, pallet of heater tubing and propane heater, Blue Bench Swing (from Butler Park), Red and Yellow Merry Go Round (Brookside Park), a number of old unworking and working flip phones, White Kenmore Mini Fridge, Drafting Table, 2 old pen plotters, blue print machine,tractor feed okidata-Box, 2 Paymaster check imprinters, 4 metal brochure racks, Black Office Chair, Drafting Bar and Case, Survey Stick,Leroy Lettering Set (complete set, great condition),Fire Hydrant Pressure Gauge, charging box, Theodolite Survey Machines K&E and Soft Side, Strain Indicator, Ampro Fast Temp Meter, Strain Meter in wood box, 2 ceiling fans, 5 cabinets (drawers and cupboard), Lettering machine stencils, electric eraser, box of pressure gauges, surveying plumbs & compass & sight level, 4 old fashioned fire escape lights, old sconce fixture, 4 vintage booth benches & 1 dbl sided double bench booth seat, EV SB121 8 ohm 300 watt speaker, EV TL806AX 8 ohm 300 watt speaker, JBL 2426H Horn speaker, ReliaVac 16hp Commercial vacuum, Toro Groundsmaster 4000-D, Ts-48 Greens Groomer Spiker, Husqvarna 55 Rancher Chainsaw, Little Wonderer Blower, Jacobsen Fairway Aerator 590, Husqvarna Blower 225b, Husqvarna Blower 225b, John Deere 180B Walking Greens Mower, Anderson Accu Pro 2000, Mower Mate Greens Mower Trailer

WHEREAS, the Common Council of the City of Hot Springs finds that said property is no longer useable or suitable for the purpose for which it was acquired; and finds that said property should be made surplus and sold in as-is condition.

NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Hot Springs, South Dakota, that the described property be declared surplus and sold at auction.

Dated this 18th day of September 2017

George Kotti, Mayor

Attest:

Misty Summers-Walton,

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Finance Officer

New Business: Moved by Schwarzenbach, seconded by Meyer, to accept 30,000 gallon propane pre-buy contract from Dakota Propane at $1.02/gallon

Moved by Richards, seconded by Powers, to approve the request from Kim Moir to release $3,111.36 from the 501 splash park restricted cash balance to her to be used for other charitable purposes in the community. This total does not include $70 received from HS Lions Club ($50) and Finally Healthly ($20). Schwarzenbach and Holmes opposed

Moved by Holmes, seconded by Schwarzenbach, to accept Highway Safety grant for FFY2018 for the purchase of 3 Stalker Radars at $6,338.70. This Speed Enforcement Grant will reimburse $5,070.96 of the cost, the difference of $1,267.74 will be paid from Police department 2017 budget

Moved by Holmes, seconded by Schwarzenbach, to surplus City lots at Second Minnekahta Addition to Hot Springs: Lots 1-4 Block 31 (abandoned sandstone water reservoir, corner of Hampton and Happy Hollow)

Moved by Schwarzenbach, seconded by Meyer, to approve travel request from Library Director Dawn Johnson and Asst. Library Director Amylee Caffee to attend 2017 State Library Conference in Chamberlain SD on 9/27-9/29

Moved by Meyer, seconded by Schwarzenbach, to approve travel request from Police Chief Mike Close to attend 2017 Law Enforcement Coordinating Committee Conference in Sioux Falls 11/6-11/8

Finance Officer Report: No financial reports to review at this meeting. The process to hire a new City Administrator is still ongoing. Finding the time to accomplish the tasks required of the office finance office and also covering the duties and responsibilities of the vacant position have been difficult for this department as well as many others within the City. We are all looking forward to getting an individual hired as soon as possible

Mayor Report: A letter was sent to Quinn Construction Company expressing concern that they were falling behind schedule on the Boulder Falls paving project. They responded by giving a list of scheduled milestones along with bringing additional crews and equipment to the site. Excellent progress has been made over the past week and it appears the contractor is on schedule to meet substantial completion by the end of October. We are in the early stages of beginning the design for the major downtown highway construction scheduled for 2020. We see this as a once in a lifetime opportunity to provide an overhanging cantilever sidewalk along River Street from Jennings to Minnekahta Ave. Such a structure would provide added safety by giving an additional six feet of lane spacing to accommodate the heavy truck traffic that must travel through town because there is no bypass route. In addition, the overhanging sidewalk will be a key aspect in our plan to revitalize our downtown area by making the Fall River flood plain an attractive draw as we eliminate the invasive plant species, allow pedestrian access to the river, add water features to the river and by having an overhanging sidewalk above the river. I have contacted the state Department of Transportation and indicated our intent to include the sidewalk design in the highway planning

Adjournment: Being no further business to come before the Council, moved by Schwarzenbach, seconded by Meyer, to adjourn at 7:47PM

Approved:

George Kotti, Mayor

Attest:

Misty Summers-Walton,

Finance Officer

Published once at the total approximate cost of $139.00.

Sept 26

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