November 6, 2017

A regular meeting of the Common Council of the City of Hot Springs, South Dakota, was convened on November 6, 2017 at 7:00PM at the Mueller Civic Center with Mayor George Kotti presiding

Members Present: Harlene Cain, Georgia Holmes, Bob Nelson, Ron Richards, Carolann Schwarzenbach, Schuyler Wetzel and Sam Powers

Members Absent: Martin Meyer

Staff Present: Finance Officer Misty Summers-Walton, City Administrator Kim Barbieri, MCC Staff Karl Bochert, Police Officer Zachary Schafer, City Attorney Garland Goff

ALL ACTIONS RECORDED IN THESE MINUTES WERE BY UNANIMOUS VOTE UNLESS OTHERWISE STATED

Agenda: Moved by Schwarzenbach, seconded by Richards, to approve the agenda

Minutes: Moved by Schwarzenbach, seconded by Cain, to approve October 16, 2017 regular council meeting minutes

Claims: Moved by Schwarzenbach, seconded by Richards, to approve bills in between of $229,525.37

BILLS IN BETWEEN: November 6, 2017: City of Hot Springs, $18,559.76, General Payroll; City of Hot Springs, $7,660.77, Golf Payroll; City of Hot Springs, $8,888.17, Water Payroll; City of Hot Springs, $6,411.71, Sewer Payroll; City of Hot Springs, $10,269.68, Evans Plunge Payroll; City of Hot Springs, $16,121.72, Payroll Deductions; City of Hot Springs, $2,862.55, Council Payroll; City of Hot Springs, $689.90, Council Payroll Deduction; SDRS Supplemental, $170.00, October Retirement Reporting (Happe, Wainman); SDRS, $15,126.06, October Retirement Contributions; Wellmark BC/BS, $23,197.27, Premium; AFLAC, $1,181.10, Premium; Avesis, $198.38, Premium; Delta Dental, $1,175.74, Premium;Dearborn National Life, $146.20, Premium; Hot Springs Fire Department, $7,500.00, Allotment; Credit Collection Bureau, $175.00, Garnishment; Wyoming Child Support Enforcement, $600.00, Garnishment; Office of Child Support Enforcement, $120.64, Garnishment; Heartland Payment Systems, $147.03, City/Water Merchant Credit Card Processing Fees; Heartland Payment Systems, $313.95, ProShop Merchant Credit Card Processing Fees; Heartland Payment Systems, $696.09, Evans Plunge Merchant Credit; Card Processing Fees; Black Hills Energy; $18,113.87; Utilities, US Bank, $47,726.62, Drinking Water/Clean Water SRF Loan Payment; Bank of the West, $40,227.96, Back 9 Street Improvement Project Loan Payment; Janice Neugebauer, $26.57, Water Deposit Refund; Teresa Brown, $46.42, Water Deposit Refund; Jason Rhodes, $140.56, Water Deposit Refund; Theresa Maas, $247.20, Police Dept Janitorial; Down County Roads (Library), $40.00, Custer Magazine Annual Subscription; Evergreen (Library), $9.96, Pens; Black Hills Special Services (Library), $730.00, Sept Janitorial; Ace Hardware (Library), $4.49, Wire For Crafts;

TOTAL: $229,525.37

Moved by Nelson, seconded by Schwarzenbach, to approve current claims of $1,254,503.33 with an amendment removing the $2,000 claim for Zachary Schafer for further discussion

CURRENT CLAIMS: November 6, 2017: ACE HARDWARE, $1,124.56, 6 GAL ANTI FREEZE; ACE STEEL &, $574.27, 1 BARGRATE, 2 ANGLE HR; AL CORNELLA, $689.14, ICE MAKER REPAIR; ALEX BUCHHOLZ, $197.58, FUEL REIMBURSEMENT - POLICE; ALSCO, $83.79, TOWELS, MOPS, MATS; AMYLEE CAFFEE, $215.88, MILEAGE REIMBURSEMENT TO; ANDERSEN ENGINEERS, $200.00, PLAT PARCEL 1 GARDEN OF; B. H. TECHNOLOGIES, $1,495.00, DIGITAL MyCLOUD, 4 SEAGATE, IN; BIERSCHBACH, $336.00, 2 DIAMOND BLADES (CHOP SAW); BITUMINOUS PAVING, $47,871.60, 5TH ST CHIP SEAL COAT; BLACK HILLS &, $9,238.94, 2018 MEMBERSHIP DUES, ADS &; BROSZ ENGINEERING, $4,425.00, JENNINGS AVE BRIDGE DESIGN,; BUILDERS, $152.80, 8’4’’X100 4MIL CLEAR POLY (WEA; BUTLER MACHINERY CO, $105.25, KIT-GAS STRU (W13 LOADER; CENTURY BUSINESS, $393.05, SEPT MONTHLY CONTRACT; CHAMBER OF COMMERCE, $9,538.30, 80% LLD MUNICIPAL TAX; COLE RICHARDS, $100.00, BOOT REIMBURSEMENT; CREDIT COLLECTIONS, $17.93, COLLECTION FEE CLIENT #25022; CWD, $293.13, FOAM PLATES; DB SOUND LLC, $217.00, POWER SUPPLY FOR SOUND; ECOLAB PEST ELIM, $234.36, PEST CONTROL W.WATER PLANT; EVERGREEN OFFICE, $50.09, DAY PLANNER; FALL RIVER AUTO, $161.26, CFI 86369(PART FOR S28), FUEL; F. R. COUNTY AUDITOR, $1,289.33, OCT HWY FUEL USAGE; FEDEX, $12.93, EVIDENCE RETURN (SHIPPPED; G & H DISTRIBUTING OF, $204.71, 3” VERSIFLO, 2 CLAMPS (SPIN DO; GALL’S LLC, $125.94, 6 BOX LATEX EXAM GLOVES; GOLDEN WEST TECH, $64.11, NOV TELEPHONY CARE; GRAINGER, $438.23, SEAL BEARING ASSEMBLY FOR; HAGGERTYS MUSIC, $89.97, 3 50FT MIC CORDS; HILLS EDGE AUTO, $63.00, DIAGNOSTIC HVAC BLOWER 09; HILLS MATERIALS, $413.89, CRUSHER FINES, BASE COURSE,; HILLYARD/SIOUX FALLS, $218.20, BODY SOAP, WIPES, NAPKIN; JOHLIN MEASUREMENT, $450.00, 2 SOLENOIDS (WATER LOADING; KIMBALL-MIDWEST, $245.28, 12 MARKING PAINT (SPLIT COST); L. L. JOHNSON DIST., $181.35, 12 WETTING AGENT; LIGHTING, $530.88, MONTHLY LIGHTING; LYNNS DAKOTAMART, $56.89, CLEANSER, AIR FRESHNER,; MENARDS, $102.80, 10’ CHANNEL DRAIN & END CAP, C; PETE MILES, $100.00, BOOT REIMBURSEMENT; MOYLE PETROLEUM CO, $5,086.00, GAS, DIESEL; MUDD, $152.50, 3500# CONCRETE-WATER; NORTHWEST PIPE, $1,275.62, 20 CULVERTS (FREEDOM TRAIL); ELTON ZORNES, $960.00, LARGE TREE REMOVAL & CLEAN; PACIFIC STEEL &, $75.02, 3/8 X 4 20’ FLAT (SIDEWALK DRA; PETE LIEN & SONS, INC, $242.56, MASONRY SAND; PHEASANTLAND, $164.16, 2 RUNWAY SIGNS; PKG CONTRACTING INC, $87,623.00, SLUDGE PRESS INSTALLATION; POOL & SPA CENTER, $295.80, 2 50# BUCKETS CALCIUM; POWER HOUSE, $81.98, BAR FOR CHAINSAW; QUALITY BRANDS OF, $78.00, 3 6PK BEER; QUIK SIGNS, $31.00, 2 NAME PLATES COUNCIL; QUINN CONSTRUCTION, $1,045,098., BOULDER FALLS ROAD; RAPID CHEVROLET-, $588.45, HVAC REPAIR 09 CHEV; RAPID CITY JOURNAL, $190.10, #286 PROCEEDINGS (OCT 2); RAPID DELIVERY, $13.80, SHIPPING CHARGES; SD DEPT. OF REVENUE, $21.20, TITLE/PLATE SLUDGE DUMP; SAFETY BENEFITS, INC, $130.00, REGISTRATION 2017 SAFETY; SAMS CLUB, $83.93, 3 CASES PROTEIN SHAKES; SERVALL, $152.36, TOWELS 10/24/17, 10/31/17; SHOPKO, $59.24, PORTABLE PHONE; SONNYS, $41.90, WATER, GATORADE; SOUTH DAKOTA ONE, $39.20, SEPT MESSAGE FEES; SOUTHERN HILLS, $1,600.00, FULL PG AD- 2018 SOUTHERN; STURDEVANTS AUTO, $615.80, DOOR HINGE KIT, PINS, AIR & FU; THE LITTLE PRINT SHOP, $810.94, 5000 8.5X5.5 CUSTOMIZED CLAIM; WATCH GUARD, $22,500.00, 4 IN CAR CAMERAS, 4 RADAR INTE; WELLS PAINTING, $4,190.00, BALANCE DUE MCC ROOF;

Total: $1,254,503.33

Moved by Schwarzenbach, seconded by Nelson, to approve Wells Fargo credit cards of $1,136.15

WELLS FARGO CREDIT CARD PAYMENTS: November 6, 2017: SAVE YOUR TOWN - WEBINAR “BUILDING POSSIBILITY” 9/26/17, $20.00; MAILCHIMP - 1001-1500 SUBSCRIBERS-INTERNET ADVERTISING, $20.00; MAILCHIMP - 501-1000 SUBSCRIBERS INTERNET ADVERTISING, $15.00; STAMPS.COM - SERVICE CHARGES FROM 9/18/17 TO 10/17/17, $24.99; AMAZON.COM - SLOANA 1107-A REPAIR URINAL KIT, $36.92; AMAZON.COM - HUFFY BACKBOARD & RIM, $60.75; USPO - POSTAGE MAIL EVIDENCE, $18.27; HOLIDAY INN SPEARFISH - LODGING 10/3 & 4, GORDON WEMPEN RURAL WATER ASSN BASIC WW TREATMENT CLASS & TESTING, $114.00; AMAZON.COM - LOCKING CASH BOX, $29.61; OFFICE DEPOT - INK CARTRIDGES, CASIO CALCULATOR, $124.48; USPS - SHIPPING OF TEST SAMPLES, $15.00; FEDEX - SHIPPING FOR SLUDGE, $329.18; AL’S OASIS - MEALS FOR DAWN JOHNSON, STATE LIBRARY CONFERENCE, $34.35; ARROWWOOD RESORT - 2 NIGHTS LODGING, D. JOHNSON, STATE LIBRARY CONFERENCE, $203.90; AMAZON - 5 BOOKS, 2 MOVIES, $89.70

Total: $1,136.15 10100 WELLS FARGO

621 EVANS PLUNGE: $112.67

620 GOLF COURSE: $20.00

604 WASTE WATER FUND: $458.18

101 GENERAL FUND: $545.30

TOTAL: $1,136.15

Communications from the Public: City Conversion to Solar Power Proposal-GenPro Energy Solution-unable to attend due to weather will reschedule for November 20th

Personnel: Moved by Holmes, seconded by Schwarzenbach, to approve the following personnel (a-j); Pete Miles, Water/Wastewater Maintenance, increase to $12.96 effective 11/2/17, Mike Close, Police Chief, increase to $26.16 effective 11/6/17, Misty Summers-Walton, Finance Officer increase to $24.21 effective 11/3/17, Bart Sieg, Class III Maintenance Operator, increase to $18.48 effective 11/15/17, Mark Jenniges, SHGC Maintenance Operator, last day 11/3/17, Mike Tarrell, SHGC Maintenance Operator, last day 11/3/17, Randall Meyer, SHGC Maintenance Operator, last day 11/3/17, Skyler Archambeau, SHGC Laborer, last day 11/3/17, P.J. Wetzel, SHGC Laborer, last day 11/3/17, Candace Hussey, SHGC Laborer, last day 11/3/17

Committee Reports: Committee reports were heard from; Administrative and Finance: Carolann Schwarzenbach, Airport Advisory Committee: Georgia Holmes, Custer/Fall River Regional Waste Management District: Ron Richards, Downtown Historic Preservation Commission: Carolann Schwarzenbach, Evans Plunge Advisory Committee: Schuyler Wetzel, Parks, Recreation, Beautification and Cultural Development: Martin Meyer update provided by Kim Barbieri, Planning and Zoning Commission: Harlene Cain, Public Safety: Bob Nelson, Public Works: Bob Nelson

Southern Hills Economic Development: Georgia Holmes, Southern Hills Golf Course Advisory Committee: Schuyler Wetzel, Volunteer Fire Department: Ron Richards

Ordinance: Moved by Nelson, seconded by Schwarzenbach, to approve the first reading of Ordinance 1183-An Ordinance providing for the amendment and revision of Chapter 4-A Animals and Fowl

New Business: Moved by Holmes, seconded by Richards, to approve multiple 2018 retail wine, retail liquor and package liquor renewal applications Wetzel abstained

Moved by Holmes, seconded by Powers, to approve a temporary alcoholic beverage license application from CS Inc. dba Winner’s Circle for the Ag Banquet to be held at the MCC on 11/18/17

Moved by Schwarzenbach, seconded by Cain, to approve utility easement on 1027 Fresno between City of Hot Springs and David Brandt for sewer expansion

Moved by Powers, seconded by Schwarzenbach, to award water meter reading service to Jessica Priem for $1,085/per month and approve related contract 2017-8

Moved by Holmes, seconded by Cain, to authorize finance officer to restrict $45,000 of 212 fund balance for future expenses relating to the SD DOT US HWY 385 2020 road reconstruction improvements

Get news headlines sent daily to your inbox

Moved by Holmes, seconded by Powers, to approve automatic budget supplement of $64,501.44 to Additional Sales Tax Fund Airport Improvement (212-21200-45420) for constructions of a partial parallel taxiway revenue received from Federal and State Airport Improvement Grant 3-46-0020-12-2016

Moved by Schwarzenbach, seconded by Cain, to surplus Sharp copier ARM207, 2 complete and 5 partial Sloan flush valves, a Floor washer, 2 vacuums and one control box and speaker for an EV sound system from the library

Moved by Schwarzenbach, seconded by Powers, to approve travel request from Police Chief Mike Close to attend the International Association of Chiefs of Police Conference in Orlando Florida from 10/5/18-10/10/18 pending his approval for the scholarship

Moved by Schwarzenbach, seconded by Richards, to approve travel request from Finance Officer Misty Summers-Walton to attend the Black Hills Area Finance Officers Assoc. quarterly meeting in Rapid City on 12/7/17

Finance Officer Report: Reviewed city monthly financial reports with Council and also mentioned additional reports available at City Hall. Noted the two very large payments to Quinn Construction for the work that has been completed to date on the Boulder Falls Road improvement project and reminded council that the money to pay these claims is drawn down and received from Rural Development prior to the payments being presented for approval, discussed the City surplus auction currently scheduled for the 6th-12th of December, the new claim vouchers, a 3.4% increase to Wellmark BC/BS health insurance premiums due to the reinstatement of the health insurer fee effective Jan. 1 2018, and drafts for review of both a revised Business Improvement District Ordinance and the final 2017 Supplemental Appropriation Ordinance both to come before the council for first readings at the next regular city council meeting. Based on feedback received from three council members I will be declining the invitation to look at refinancing the EPMS debt

City Administrator Report: It has been a busy couple weeks and have finally met with all department heads. At each meeting we discussed what each department needs, team building, issues that should be addressed and what is working. It became apparent some groups feel isolated need to connect. The most important project currently is the DOT 2020 SD 385 Reconstruction Project. DOT are holding property owner meetings November 29th and 30th. We are property owners so we are going to be meeting with them on the 29th and again regarding utilities on the 30th. Will be meeting with property and shop owners next to the project to give them some good talking points for their meetings with the DOT. In every road project of this type the State sets aside money for supporting impacted businesses to help sustain them. We are trying to meet with Corp of Engineers to discuss road reconstruction, 2 bridge replacements, and other maintenance, development coordinator position opened asap and how it may affect the flood project.

Mayor Report: The city received some favorable press in the local news media for the Freedom Trail Expansion that is being done in-house by city crews. Thanks go to our City Engineer, Tracy Bastian, and Billy Morrow and his crew along with our Parks and Recreation Committee for improving our city’s quality of life with this trail extension. Other projects drawing media attention are the Boulder Falls paving effort which is a low impact urban street design that costs less, allows natural drainage as opposed to expensive curb and gutter along culverts and the need for storm water drainage permits. The project is in its final stages and pending weather, we hope to see completion by the end of November. I also wanted to highlight the potential solar power augmentation proposal. Unfortunately GenPro Energy Solutions was not able to give their presentation tonight as slippery roads in the Northern Hills prevented them from coming. We look forward to hearing their proposal at the next council meeting. I was encouraged by the forward thinking of our Airport Board members who have a vision to expand airport operations to include recruiting new aviation related businesses to the airport along with looking at a potential airpark housing development where individuals could land at our airport and taxi up to their front door. Such development would help in spurring economic development in our area. A special thanks to Barb Benson for volunteering to assist our water department in braving the elements to take meter readings this month and also a thanks to Shaun Hylle for his assistance during the absence of a meter reader. Finally I want to highlight the efforts of Chris Kattke for a special “Miser Award” for converting the old sound board used in the Mueller Center Theater for use in the facility’s gymnasium. We greatly appreciate his efforts to save the city a substantial amount of money while providing the gymnasium with a greatly improved sound system.

Executive Session: Moved by Schwarzenbach, seconded by Richards, to go into executive session under SDCL 1-25-2 (3) Legal- to review sewer back up in residence, SDCL 1-25-2 (3) Legal-to review settlement offer, SDCL 1-25-2 (1) Personnel-to review Lively personnel action. At 8:03PM, all Councilmembers, Mayor, City Administrator, Finance Officer and City Attorney were in attendance, at 8:25PM the Council exited executive session and reconvened the meeting at 8:26PM

Moved by Schwarzenbach, seconded by Powers, to approve personnel item k, Jim Lively, Class II Maintenance Operator decrease from $16.04 to $15.55 effective 11/6/17

Adjournment: Being no further business to come before the Council, moved by Schwarzenbach, seconded by Richards, to adjourn at 8:28PM

Approved:

George Kotti, Mayor

Attest:

Misty Summers-Walton,

Finance Officer

Published once at the total approximate cost of $164.74.

Nov. 14

0
0
0
0
0
You must be logged in to react.
Click any reaction to login.