A regular meeting of the Common Council of the City of Hot Springs, South Dakota, was convened on October 2, 2017 at 7:00PM at the Mueller Civic Center with Mayor George Kotti presiding

Members Present: Harlene Cain, Georgia Holmes, Martin Meyer, Bob Nelson, Ron Richards, Carolann Schwarzenbach, Schuyler Wetzel and Sam Powers (arrived at 7:22PM)

Staff Present: Finance Officer Misty Summers-Walton, Planning Administrator Kim Barbieri, MCC Staff Karl Bochert, Police Officer Zachary Schafer, City Attorney Garland Goff

ALL ACTIONS RECORDED IN THESE MINUTES WERE BY UNANIMOUS VOTE UNLESS OTHERWISE STATED

Agenda: Mayor Kotti requested the agenda be amended by moving executive session between the proclamation and personnel, adding personnel to the executive session discussions. Moved by Schwarzenbach, seconded by Cain, to approve the amended agenda

Minutes: Moved by Schwarzenbach, seconded by Meyer, to approve September 18, 2017 regular council meeting minutes

Claims: Moved by Schwarzenbach, seconded by Nelson, to approve bills in between of $123,890.89

BILLS IN BETWEEN: October 2, 2017: City of Hot Springs, $20,455.80, General Payroll; City of Hot Springs, $8,879.93, Golf Payroll; City of Hot Springs, $9,037.90, Water Payroll; City of Hot Springs, $6,217.67, Sewer Payroll; City of Hot Springs, $11,369.81, Evans Plunge Payroll; City of Hot Springs, $17,244.87, Payroll Deductions; City of Hot Springs, $2,862.55, Council Payroll; City of Hot Springs, $689.90, Council Payroll Deduction; Wellmark BC/BS, $22,030.05, Premium; AFLAC, $1,181.10, Premium; Avesis, $198.38, Premium; Delta Dental, $1,175.74, Premium; Dearborn National Life, $124.25, Premium; Hot Springs Fire Department, $7,500.00, Allotment; Credit Collection Bureau, $175.00, Garnishment; Wyoming Child Support Enforcement, $600.00, Garnishment; Office of Child Support Enforcement, $111.84; Garnishment; Black Hills Energy, $13,648.90, Utilities; Theresa Maas, $247.20, Police Dept Janitorial; United Way, $140.00, Quarterly Employee Contributions;

TOTAL: $123,890.89

Moved by Schwarzenbach, seconded by Meyer, to approve current claims of $335,522.86

CURRENT CLAIMS: October 2, 2017: ACE HARDWARE, $603.83, CONCRETE SEALER, ADHESIVE,; ADVANCED, $8,584.00, ROTARY SCREW SLUDGE; AMBER HEINERT, $34.91, WATER DEPOSIT #100525; AMERICAN RED CROSS, $140.00, LIFEGUARD CERTIFICATES 4; BIERSCHBACH, $143.00, CARBURETOR FOR CHOP SAW; BLACK HILLS CHEMICAL, $28.97, 2 VACUUM FILTERS; BLACK HILLS ENERGY, $14,188.26, MONTHLY CHARGES; BLACK HILLS SPECIAL, $730.00, CLEANING AUG 2017; BROSZ ENGINEERING, $4,615.00, JENNINGS BRIDGE DESIGN; BUILDERS, $230.19, 2 DOOR LEVERS; CORE & MAIN, $3,036.24, 24 METERS & WIRE; CREDIT COLLECTIONS, $90.76, COLLECTION FEES CLIENT; CWD, $1,470.44, TOOTHPICKS, BUFFET FUEL; DAKOTA PROPANE, $30,600.00, 2017 - 2018 PREBUY; DAKOTAS BEST, $76.68, 6 HONEY, 6 TEEPEE DREAMS, 12; DEBRA PARSONS, $40.56, WATER DEPOSIT #14813; DEMCO, $212.18, BOOK GLUE, BOOKMARKS,; ECOLAB PEST ELIM, $75.00, SEPT MONTHLY PEST SPRAY; EVERGREEN OFFICE, $10.99, RECEIPT BOOK; FALL RIVER AUTO, $370.61, AIR FILTERS, NUTS, FUEL TREATM; FALL RIVER HEALTH, $40.00, LABORATORY; FISHER BEVERAGE, $204.00, 10 CASES, 1PK 6BTL BEERS; FRANKLIN MILLER INC., $1,408.00, 12 REPLACEMENT BRUSHES FOR; G & H DISTRIBUTING OF, $61.31, SUCTION/RETURN HOSE, SWIVEL; G & H MAPPING, $400.00, 2018 ADVERTISEMENT CUSTER; GALL’S LLC, $161.98, 1 PR BOOTS, CUFF/MAG HOLDER; HAWKINS, INC, $2,292.42, AZONE, BLEACH, ALKALI; HILLS MATERIALS, $172.27, COLD MIX/POT HOLE PATCH; HUB INTERNATIONAL, $50.00, NOTARY BOND M. SUMMERS-; INGRAM LIBRARY, $1,283.23, AUG & SEPT BOOK PURCHASES; KIM MOIR, $3,111.36, REFUND BALANCE TO DONOR; KRIS HAMAKER, $31.68, WATER DEPOSIT #13787; LINDA RHYNE, $25.76, WATER DEPOSIT #97037; LOCATORS & SUPPLIES, $440.82, SAW BLADE, CORD, GROUND ROD; LYNNS DAKOTAMART, $17.91, BUNS, ICE CREAM; MARCO TECHNOLOGIES, $83.83, SEPT MONTHLY CONTRACT; MICROMARKETING LLC, $599.63, AUDIO BOOKS, DVD’S; MIDCONTINENT, $2,266.00, JULY 2017 WATER TESTING/SOC; MIDWEST RADAR &, $320.00, 8 RADAR CERTIFICATIONS; MIKE PARMLEY, $100.00, 1 PR BOOT REIMBURSEMENT; PETE MILES, $233.00, POSTAGE REIMBURSEMENT TO; MISTI BROYLES, $135.18, WATER DEPOSIT #10968; MUDD, $1,750.00, 14 TONS CONCRETE (EVANS ST); NEBRASKA SALT &, $4,547.70, 29.34 TONS ICE SLICER; NELSONS OIL & GAS, $16.89, CONNECTOR FOR NEW HEATER; NORTHWEST PIPE, $380.51, 3 10” ROUND VALVE BOX, PIPE; QUALITY BRANDS OF, $73.20, BEER; RAPID CITY JOURNAL, $156.33, #269 PROCEEDINGS (AUG 5); SAMS CLUB, $25.07, BLEACH, PINESOL, VINEGAR; SECRETARY OF STATE, $30.00, NOTARY BOND FILING FEE M.; SERVALL, $115.53, MATS; SHOPKO, $78.08, 2 MUM PLANTS; SHORT ELLIOTT, $25,614.15, WORK COMPLETED THROUGH; SOUTH DAKOTA ONE, $41.44, AUGUST 2017 MESSAGE FEES; STURDEVANTS AUTO, $204.21, 6 QT OIL, SHOP TOWELS, BRAKE; THE CIT GROUP, $595.25, 84 MEN SWIMTRUNKS; WARNE CHEMICAL, $182.50, 100LB GRASS SEED; WEATHERCRAFT, $222,992.00, EP ROOF REPLACEMENT;

Total: $335,522.86

Moved by Nelson, seconded by Schwarzenbach, to approve the Wells Fargo credit card claims of $1,986.05

WELLS FARGO CREDIT CARD CLAIMS: October 2, 2017: HILTON GARDEN INN - LODGING DAWN JOHNSON, LIBRARY CONFERENCE ST GEORGE UT, $311.37; 1 BOOK, PAPER CIRCUITS KIT, $87.54; PBS.ORG - DVD VIETNAM, $79.87; AMAZON.COM - BOOKS, $189.68; AMAZON.COM - FRAGRANCE OILS, MOLDS, 5# CITRIC ACID, $42.13; STAMPS.COM - SERVICE CHARGES 7/18/17 TO 8/17/17 AND INSURANCE PURCHASED, $28.95; STAMPS.COM - POSTAGE PURCHASED, $450.00; STAMPS.COM - SERVICE CHARGES 8/18/17 TO 9/17/17, $24.99; MAILCHIMP - INTERNET AD 1001-1500 SUBSCRIBERS, $20.00; MAILCHIMP - INTERNET AD 501-1000 SUBSCRIBERS, $15.00; LONE WOLF DIST - 2 GLOCK RECOIL SPRINGS, $35.96; AMAZON.COM - 6 WATERPROOF SHOWER CURTAINS, 10 WHISTLES FOR LG, $158.06; AMAZON.COM - 2 PK HEPA FILTERS, $16.53; AMAZON.COM - BROMINE FEEDER TIMER, $29.90; SQUARESPACE.COM - ANNUAL SUBSCRIPTION, $216.00; OFFICE DEPOT - SELF STICK INDEX TABS 3PKS, $8.97; OFFICE DEPOT - 3 TIER FILE, $19.49; OFFICE DEPOT - PRE INKED STAMP, 1 CASE PAPER, $36.28; OFFICE DEPOT - 2 CASES PAPER, $59.98; MOTION INDUSTRIES - 15 PR SAFETY GLASSES, $72.36; USA STAY HOTEL & SUITES - 1 NIGHT LODGING K. SCHMINKE INTERVIEW, $57.00; AMAZON- ELECTRIC SOLENOID VALVE 24VAC AIR WATER FUEL, $25.99;

TOTAL: $1,986.05

10100 WELLS FARGO

621 EVANS PLUNGE: $279.47

620 GOLF COURSE: $236.00

604 WASTE WATER FUND: $25.99

101 GENERAL FUND: $1,444.59

TOTAL: $1,986.05

Communications from the Public: Christopher Elmquist on behalf of the Battle Mountain American Legion Post 71 Riders Group presented a certificate of appreciation to the Mayor and the City of Hot Springs for supporting the 2017 Freedom Ride

Wes Grimes commented that in the past the City Administrator was required to reside in Hot Springs and asked the Mayor and Council if that would be a requirement of the new City Administrator. Mayor Kotti responded that it was not a requirement listed in the job description

Proclamation: Moved by Schwarzenbach, seconded by Meyer to approve the Executive Proclamation, relating to Black Hills Area Habitat for Humanity 2017 World Habitat Day. Mayor Kotti read the approved proclamation designating October 2nd, 2017 as World Habitat Day. Larry Zimmerman spoke on behalf of the BH Area Habitat for Humanity and thanked the City for its support

Executive Session: Moved by Holmes, seconded by Richards, to go into executive session at 7:16PM to discuss Legal; SDCL 1-25-2 (3), Contract Negotiations: SDCL 1-25-2 (4) and Personnel SDCL 1-25-2 (1) Council Members; Holmes, Nelson, Meyer, Cain, Richards, Schwarzenbach and Wetzel, Mayor, Finance Officer and City Attorney were present in executive session. 7:22PM Councilman Powers entered. 7:45PM Kim Barbieri entered. 8:15PM Barbieri exited. All others exited at 8:44PM. 8:47PM council reconvened

Personnel: Moved by Holmes, seconded by Schwarzenbach to approve the hiring of Kim Barbieri, City Administrator $26.13/hr. effective 10/3/17

Moved by Schwarzenbach, seconded by Powers, to approve the following personnel (b-g); Cole Richards, Wastewater Foreman $23.99/hr. effective 10/1/17, Trudy Dibble, PD Admin Asst $16.62/hr. effective 10/6/17, Bohden Balgheim, EPMS Aquatic Director $16.74/hr. effective 10/6/17, Chris Kattke, Mueller Center Facility Director $15.43/hr. effective 10/10/17, Shaun Hylle, Water Foreman $23.15/hr. effective 10/27/17, Tyler Owens, EPMS Lifeguard $8.90/hr. effective 9/24/17

Committee Reports: Committee reports were heard from; Administrative and Finance: Carolann Schwarzenbach, Airport Advisory Committee: Georgia Holmes, Custer/Fall River Regional Waste Management District: Ron Richards, Downtown Historic Preservation Commission: Carolann Schwarzenbach, Evans Plunge Advisory Committee: Schuyler Wetzel

Parks, Recreation, Beautification and Cultural Development: Martin Meyer, Planning and Zoning Commission: Harlene Cain, Public Safety: Bob Nelson, Public Works: Bob Nelson, Southern Hills Economic Development: Sam Powers, Southern Hills Golf Course Advisory Committee: Schuyler Wetzel, Volunteer Fire Department: Ron Richard

Resolution: Moved by Schwarzenbach, seconded by Richards, to approve Resolution 2017-17: A Resolution to surplus city un-useable property (2)

Resolution 2017-17

A Resolution to Surplus

City Property (2)

BE IT RESOLVED by the Common Council of the City of Hot Springs, South Dakota: to surplus the following City property;

1-4” CUT IN SLEEVE, 12-8” INSTA FLANGE, 2- 8” MECHANICAL JOINT ACCESORY PACK, 1-8” PIPE RESTRAINTS MJ, 2-8” FILMACKS, 1-6” ROMAC COUPLING, 7-10” MECHANICAL JOINT, 1-10” RESTRAINTS MJ, 32-8” RESTRAINTS MJ, 18-6” MECHANICAL JOINT ACCESSORY PACK, 4-4” RESTRAINTS MJ, 1-4” MECHANICAL JOINT ACCESSORY PACK, 18-6” RESTRAINTS MJ, 2-12” RESTRAINTS MJ, 6-12” MECHANICAL JOING ACCESSORY PACK, 8-8” CUT IN MJ & FLG, 2-6X4 CUT IN MJ & FLG, 1-PANCAKE AIR COMPRESSOR, 1-WACKER PACKER, 15-STIHL 14” MASONRY CUTTING WHEEL, 12-STIHL 12” MASONRY CUTTING WHEEL, 5-HOMELITE 12” MASONRY CUTTING WHEEL,6-TARGET 14” CONCRETE/ASPHALT CUTTING WHEEL, 1-ABMAST 12” ASPHALT CUTTING WHEEL, 1-ABMAST 14” CONCRETE CUTTING WHEEL, 1-FLEX FAB AIRTUBE 10X20, 1-SHOPCRAFT DRILL PRESS, 80,000 BTU PROPANE SHOP HEATER, MATCHING SETS DUMBELL FREE WEIGHTS; 2-30#, 4-35#, 4-40#, 4-45#, 4-50# AND 2-75#, SINGLE SET DUMBELL FREE WEIGHTS; 3-25#, 2-15# AND 1-20#, 3-3’X4½’ MIRRORS, 3-2’X4’ MIRRORS, 1-3’X4’ MIRROR, 1-SPRINT BRAND TREADMILL, NIGHTSTAND, LIGHTED GLASS JEWELRY DISPLAY CASE APPROXIMATELY 7000 CUBIC YARDS OF FILL DIRT, APPROX 6000 CUBIC YARDS OF TOP SOIL, APPROX 400 TONS OF MILLINGS AND APPROX 400 TON OF CHUNK ASPHALT

WHEREAS, the Common Council of the City of Hot Springs finds that said property is no longer useable or suitable for the purpose for which it was acquired; and finds that said property should be made surplus and sold in as-is condition.

NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Hot Springs, South Dakota, that the above described property be declared surplus.

Dated this 2nd day of October 2017

George Kotti, Mayor

Attest:

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Misty Summers-Walton,

Finance Officer

New Business: Moved by Schwarzenbach, seconded by Powers, to approve Taxi License Application from Monroe Taxi Service contingent upon the applicant within 60 days obtaining and providing proof of the required insurance, list of rates and fees, license to do business in the State of South Dakota, state sales tax license and commercial vehicle registration/plates

Moved by Meyer, seconded by Schwarzenbach, to table the contract 2017-5 Use Agreement for Southern Hills Community Recreation Initiative (SHCRI) to use the Mueller Civic Center for youth gymnastics from November 2017-March 2018 coinciding with the Hot Springs High School use of the facility for gymnastics

Moved by Powers, seconded by Schwarzenbach, to accept Homeland Security Grant in the amount of $27,760 for the purchase of 3 in car cameras, 100% reimbursable

Moved by Holmes, seconded by Meyer, to approve automatic budget supplement of $222,492.00 to Evans Plunge building repair (621-45150-42520) for the roof replacement project, revenue received from Claims Associates insurance claim for hail damage GC2016088252

Moved by Schwarzenbach, seconded by Holmes, to approve Ketel Thorstenson, LLP for 2017 Audit Services $19,750 plus $2,500 per major federal program

Moved by Meyer, seconded by Schwarzenbach, to set public hearing on 10/16/17 at 7:10PM for a Temporary Alcoholic Beverage License to Boys and Girls Club for the Wine & Wreaths Event to be held at the Mueller Civic Center on 11/4/17

Moved by Schwarzenbach, seconded by Richards, to approve 3 travel requests (g-i); Water Operator Gordon Wempen to attend Basic Wastewater Treatment Operator Certification Training and Exam in Spearfish 10/3-10/5, Safety Coordinator Lori Sherrard and Maintenance Foreman Billy Morrow to attend Safety & Loss Control Training Conference 2017 in Mitchell 11/8-11/9

Finance Officer Report: Congratulated new City Administrator Kim Barbieri. Reviewed financial reports provided to council which include; YTD profit & loss summary, fund summary report, cash balance report, and investment reports, State minimum wage increase effective January 1, 2018 to $8.85/hr. RD approved additional $200,000 requested for the Boulder Falls Road Improvement project at 3.25%, Provided update regarding City Surplus Auction, reviewed 2017 Audit Services agreement, reviewed new claim voucher, provided clarification to council about what was and wasn’t approved during budget discussions and reiterated that the City still has to follow our own procurement policy and state bid laws

Mayor Report: Welcome and congratulations to our new City Administrator, Kim Barbieri. We look forward to working with Kim in the days ahead. The city received a letter from Cindy Reed, event coordinator for the Badger Clark Cowboy Poetry Gathering and Music Show, an event which has been held at the Mueller Civic Center for the past 20 years. Cindy and the Black Hills Western Arts Council expressed their appreciation to the city and the staff for their assistance in helping making the show a huge success. They noted that the new sound system in the Mueller Civic Center made a huge difference and was greatly appreciated by the participants and audience alike. On behalf of the city, I also want to thank Scott Haden for the numerous contributions he made to the community as the Executive Director of the Chamber of Commerce. His work in marketing our city to the world along with the local events that promote and highlight our local businesses highlighted his tenure with the chamber. As a city, we look forward to continue working with the new Executive Director in helping our city grow and prosper. We wish Scott the best in his future endeavors. One final note, the contractor actually began laying down pavement in the Boulder Falls paving project today and it appears they are on schedule for completion at the end of October.

Adjournment: Being no further business to come before the Council, moved by Schwarzenbach, seconded by Richards, to adjourn at 9:23PM

Approved:

George Kotti, Mayor

Attest:

Misty Summers-Walton,

Finance Officer

Published once at the total approximate cost of $162.93.

Oct. 10

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