President Scott Thompson called the Regular Board Meeting of the Hot Springs School Board to order at 5:35 PM on Monday October 9, 2017 at the Administrative Conference Room with the following members present: Brandi Christensen, Scott Thompson, Mark Walton, Kim Henningsen, and Dustin Kleinsasser. Absent board members were Frances Stokes and Tim Maciejewski. Others present: Kevin Coles, Deb Ollerich, John Fitzgerald, Kelly Bilbrey, Mary Weiss, Liz Baker, Sam Weaver, and members of the community.
ALL ACTIONS RECORDED IN THESE MINUTES WERE BY UNANIMOUS VOTE UNLESS OTHERWISE STATED.
18.59 No public participation.
18.60 Kleinsasser moved to approve the agenda as presented. Henningsen seconded and the motion carried 5/0.
18.61 No Conflict Disclosures.
18.62 Gerry Kaufman, ASBSD, was in attendance to present to the school board the Gold Level ALL Award. The award is given to school boards that actively participate in the ASBSD activities and events.
18.63 Sam Weaver, Curriculum Director, presented test results of the Smarter Balance Assessments for Grades 3-8 and 11. On the October 20th Teacher Inservice Day, teachers will be focusing on areas of weakness and strengths.
18.64 No BHSSC report.
18.65 Motion by Walton, seconded by Christensen to approve the consent agenda. Motion carried 5/0. Approved minutes of the September 11, 2017 meeting. Approved the October 2017 claims for payment:
Fund:10 GENERAL FUND: A & B WELDING SUPPLY CO INC-SUPPLIES-845.27; AL CORNELLA REFRIGERATION INC-SERVICES-739.30; ALESSI-NARR, WINFRIED-SERVICES-937.50; AMAZON.COM INC-SUPPLIES-8.45; AMERICAN CHORAL DIRECTORS ASSOC-DUES/FEES-125.00; AMICK SOUND INC-SERVICES-625.87; BAKER TIMBER PRODUCTS INC-SUPPLIES-283.50; BELLE FOURCHE SCHOOL DISTRICT-DUES/FEES-50.00; BERKLEY, BRIDGET-TRAVEL-390.00; BLACK HILLS ENERGY-UTILITIES-8,723.62; BLACK HILLS SPECIAL SERVICES-SERVICES-516.81; BRUNSON, KATIE-SERVICES-390.00; CENTURY BUSINESS PRODUCTS INC-SERVICES-642.14; CHEYENNE SANITATION-SERVICES-951.85; CLIFFORD, PAT-SERVICES-200.60; COLES, KEVIN-TRAVEL-447.87; COLLOGAN, GERALD-SERVICES-100.00; CULLIGAN WATER CONDITIONING-SUPPLIES-87.00; CURRICULM ASSOCIATES INC-SUPPLIES-6,750.00; DAYS INN–MITCHELL-TRAVEL-820.00; EDDIES TRUCK CENTER-SERVICES-903.31; FALL RIVER AUTO SUPPLY INC-SUPPLIES-57.21; FIRST INTERSTATE BANK-FUEL-207.29; FLORAL DEPOT-SUPPLIES-36.00; GOLDEN WEST TECHNOLOGIES-SERVICES-10,143.00; GOLDEN WEST TELECOMMUNICATIONS-SERVICES-1,770.38; HILLYARD/SIOUX FALLS-SUPPLIES-773.67; HOT SPRINGS ACE HARDWARE-SUPPLIES-223.17; HOT SPRINGS SCHOOL FOOD SERV-MEALS-138.00; HOT SPRINGS STAR INC-COMMUNICATIONS-62.95; HOT SPRINGS TRUST & AGENCY-IMPREST REIMBURSEMENT - 15,279.22; HOT SPRINGS, CITY OF-UTILITIES-2,431.78; INNOVATIVE OFFICE SOLUTIONS-SUPPLIES-146.67; J & D SERVICE-SERVICES-580.42; J.W. PEPPER & SON INC-SUPPLIES-110.74; JOSTENS-SUPPLIES-12.19; KLIPPENSTEIN, LEVI-TRAVEL-10.21; LYNN’S DAKOTAMART-SUPPLIES-167.86; MAAN INC-SUPPLIES-140.80; MARTIN, JOSEPH-SERVICES-120.36; MENARD’S-SUPPLIES -138.99; MERRILL, DAVID-SUPPLIES-342.90; MNJ TECHNOLOGIES DIRECT-SUPPLIES-215.68; NELSON’S OIL & GAS INC-UTILITIES-3,345.46; OLLERICH, DEBBY-TRAVEL -138.24; PACIFIC STEEL-SUPPLIES-155.64; PARK SUPPLY OF AMERICA-SUPPLIES-104.62; PHELPS, TODD-SUPPLIES -150.00; PRAIRIE INN-TRAVEL - 400.36; QUILL CORPORATION-SUPPLIES -386.80; RAMKOTA INN-TRAVEL-195.98; RAPID CITY JOURNAL-SERVICES-189.44; REALLY GOOD STUFF-SUPPLIES-113.05; REGIONAL HEALTH NETWORK INC - SERVICES-100.00; RENCOUNTRE, WHITNEY-SERVICES-250.00; RICKENBACH, MELINDA-SERVICES-390.00; ROSS JOHNSON DESIGN COMPANY INC - SERVICES - 50.00; RUSHMORE COMMUNICATIONS INC-SERVICES-75.00; SANDER SANITATION SERVICE INC-SERVICES-174.00; SCHIEFEN, DAVID-SERVICES - 75.00; SCHOLASTIC CLASSROOM MAGAZINES-PERIODICALS-399.78; SCHOOL SPECIALTY INC-SUPPLIES-75.26; SDFB COACHES ASSN-DUES/FEES-40.00; SDHSCA-DUES/FEES-80.00; SEIDLER, JILL-SERVICES-390.00; SHELL-FUEL-108.80; SHOPKO STORES OPERATING CO, LLC-SUPPLIES-47.44; SJOLUND, AMY-SERVICES -390.00; SLAMA, TIMOTHY-SERVICES-173.72; SONNY’S SUPER FOOD-SUPPLIES-29.00; STONE, GREG-REFEREE-48.00; SWAN, KAREN-SERVICES-150.00; TIE-DUES/FEES-8,100.00; TURBIVILLE INDUSTRIAL ELECTRIC WORKS LLC-SUPPLIES-106.67; U-HAUL-RENTALS-59.90; UMPHREY, GLENN-SERVICES-80.00; VANDESTROET, MELISSA-TRAVEL-320.00; VARITRONICS-SUPPLIES-271.62; WELLMARK FLEXIBLE BENEFITS-SERVICES-378.00; WELLS FARGO-CREDIT CARD-1,378.12; WEST RIVER AREA ELEM SCHOOL PRINCIPLES-DUES/FEES-50.00; WEX BANK-FUEL-45.16; YELLOW HAWK, JIM-SERVICES-150.00 Fund Total: 76,812.64.
Fund:21 CAPITAL OUTLAY FUND: EDGENUITY-SOFTWARE-18,000.00; EVERGREEN OFFICE PRODUCTS-SUPPLIES - 694.00; FED EX-SERVICES-87.42; GOLDEN WEST TECHNOLOGIES - SERVICE- 222.53; HILLYARD-SUPPLIES-5,130.00; ROSS JOHNSON DESIGN CO-1,102.84 Fund Total: 25,236.79.
Fund: 22 SPECIAL EDUCATION FUND: BLACK HILLS SPECIAL SERVICES-SERVICES-2,154.54; CENTURY BUSINESS PRODUCTS INC-SERVICES -311.37; GOLDEN WEST TELECOMMUNICATIONS - SERVICES-160.00; HAGEN, BETTY-SERVICES-2,800.00; HANKEN, DENNIS-SERVICES-2,550.00; HOT SPRINGS ACE HARDWARE-SUPPLIES-31.12; HOT SPRINGS TRUST & AGENCY-IMPREST REIMBURSEMENT -1,640.54; LYNN’S DAKOTAMART-SUPPLIES - 49.85; MNJ TECHNOLOGIES DIRECT - SUPPLIES-241.34; PEARSON CLINICAL ASSESSMENT-SUPPLIES-1,369.20; PETTY CASH-SUPPLIES-20.00; PRAIRIE HILLS TRANSIT-SUPPLIES-22.00; SD DEPT OF HUMAN SERVICE-SERVICES-2,778.42 Fund Total: 14,128.38.
Fund 51 FOOD SERVICE FUND: CBM MANAGED SERVICES-SERVICES-38,375.33; HILLYARD-SUPPLIES-1,067.04; HOT SPRINGS TRUST & AGENCY-IMPREST REIMBURSEMENT-53.90 FUND TOTAL: 39,496.27.
Checking Account Total: 155,674.08.
Approved the Personal Action Report for October 2017: Classified Resignation-Heather Besco-Clyde-Paraprofessional, Glen Elshire-Bus Driver; Classified Employment-Sunshine Hiatt-ParaProfessional, $10.00/hr, Terry Seeger-Sped Bus Driver/PT Custodian, $12.00/hr/$9.15/hr, Patricia Kroshus-ParaProfessional-$10.00/hr; Classified Personnel Recommendations-William Turner-Lead Custodian, $12.00/hr; Certified Personnel Recommendations: Sarah Jamieson-Teacher, $45,842.99, Lane Change; Kim Thompson-Teacher, $45,565.33, Lane Change.
18.66 Motion by Kleinsasser, seconded by Henningsen to approve a budget supplement of increasing Capital Outlay revenues account 21 1920 Contributions and Donations of $27,460 and increasing Capital Outlay expenditures account 21 2535 000 530 000 007 Improvements Other than Buildings of $27,460 for purposes of a football bleacher project. Motion carried 5/0.
18.67 Kleinsasser gave a boiler project update as reviewing the 3 quotes from various Design Build projects versus having engineers hired to head the project which would include extra charges, so the Building and Ground Committee would recommend to the board to go with the Design Build option. Discussion follow. The board set a special meeting for October 16, 2017 at 5:30 pm for this topic. The school board thanked the Building and Grounds Committee for all their work on this matter.
18.68 Kleinsasser moved to approve the 1st reading of policy section D: Fiscal Management. Christensen seconded and the motion carried 5/0.
18.69 Henningsen moved to approve the 2nd reading of police section C: General School Administration with no changes. Walton seconded and the motion carried 5/0.
18.70 Administrator Remarks: Principal Fitzgerald highlighted a ALICE Parent Night on the 16th, the 20th Teacher In Service, ALICE Training will continue. Principal Baker commented that the MS Parent Teacher Conferences had a 95% turnout and that evenings were a good change, and she gaves kudos to her teachers for the great student test scores. SPED Bilbrey thanked her staff and commented that the SPED review turned out great. Principal Weiss said that the Homecoming Spirit Stick award went to the Seniors, Kim Henningsen is the speaker for Veterans Day activities, and Parent-Teacher Conference attendance was low. Superintendent Coles reviewed the decreased enrollment figures and how that will affect our funding, and the school met the accountability standards for this year.
18.71 President Thompson asked for a motion to adjourn at 6:34 P.M. Walton made the motion, Christensen seconded and the motion carried 5/0.
School Board President
Published once at the total approximate cost of $95.24.